DUTIES AND RESPONSIBILITIES
- Human Resource Management (Primary Focus: 80%)
- Assist and coordinate recruitment processes for
national and incentive staff, including requisitions, advertising,
shortlisting, interviews, reference checks, and onboarding.
- Prepare and manage onboarding and induction
processes for newly hired staff.
- Maintain accurate and up-to-date staff personnel
files in compliance with organizational, donor, and legal requirements.
- Prepare, renew, amend, and manage staff
contracts and oversee exit and separation processes.
- Monitor probation periods and ensure timely
probation reviews and confirmations.
- Track and report staff movements and monthly HR
data for payroll processing.
- Administer staff leave, attendance, and absences
in line with HR policies.
- Coordinate performance management processes,
including appraisals and follow-up actions.
- Support staff training, team building, learning,
and capacity development initiatives.
- Provide first-line support on staff welfare,
coaching, mentorship, and HR queries.
- Facilitate disciplinary and grievance procedures
in line with organizational policies and Kenyan labour law.
- Coordinate administration of staff benefits,
including medical cover and insurance schemes.
- Ensure compliance with HR policies, safeguarding
standards, code of conduct, and occupational health and safety
requirements.
- Prepare HR reports for management and donors as
required.
- Maintain and update all staff files and general
records in an organized manner for easy information and record retrieval
- Administration & Logistics oversight
(Support Role: 20%)
- Provide oversight of administrative and
logistics functions to support smooth office operations.
- Coordinate staff travel arrangements, including
accommodation and flight bookings for leave and Rest & Recuperation
(R&R).
- Manage reception of visitors and facilitate
access permits where applicable.
- Ensure offices and staff quarters are maintained
in a safe, secure, and habitable condition in collaboration with the admin
and logistic personnel.
- Assist in organizing staff meetings and other
office events as required.
- Ensure organizational assets are adequately
tracked, monitor usage, and oversee repairs and maintenance to ensure
longevity and accountability.
- Any other HR, Administration, and Logistics
duties as assigned.
QUALIFICATIONS & EXPERIENCE
- Bachelor’s Degree in Human Resource Management,
Business Administration, or a related field.
- Minimum of 4–5 years relevant work experience,
preferably in a humanitarian or NGO setting in a role that combines both
HR Admin & Logistics work.
- Member of the Institute of Human Resource
Management (IHRM)
- Certified Human Resource Professional of Kenya
(CHRP-K)
- Strong working knowledge of Kenyan labour laws
and HR best practices.
How to Apply
Apply
by: Feb.
9, 2026
