Duties and Responsibilities
Personal
Assistant & Diary Management
- Proactively manage the Director’s calendar,
scheduling meetings, site visits, inspections, and client appointments
- Coordinate internal and external meetings,
ensuring availability of meeting rooms, materials, and participants
- Monitor deadlines, remind management of upcoming
commitments, and follow up on pending actions
- Screen calls, manage correspondence, and act as
the first point of contact for clients, tenants, and partners
- Organize travel arrangements, including
transport, accommodation, and itineraries when required
Email & Communication Management
- Manage and respond to professional email
correspondence on behalf of management
- Draft letters, emails, reports, and other
official documents
- Track email requests and ensure timely follow-up
and resolution
- Maintain clear communication between management,
tenants, suppliers, and service providers
Office
Administration & Operations
- Oversee day-to-day office operations to ensure
smooth and efficient functioning
- Maintain an organized filing system for
contracts, leases, invoices, and company records
- Manage office supplies, stationery, and
equipment, ensuring adequate stock levels
- Liaise with vendors, contractors, and service
providers (cleaning, maintenance, utilities, etc.)
- Ensure compliance with office procedures and
administrative policies
Financial
Administration & Records Management
- Record, track, and reconcile daily expenses and
petty cash
- Prepare and maintain accurate rent schedules and
tenant payment records
- Reconcile rent collections against bank
statements and issue follow-ups for arrears
- Process supplier invoices, verify accuracy, and
prepare them for payment approval
- Maintain up-to-date financial records for
management reporting and audits
Real
Estate & Property Support
- Assist in managing tenant records, lease
agreements, renewals, and termination documentation
- Track rental units, occupancy status, and
payment timelines
- Coordinate property inspections, handovers, and
maintenance schedules
- Support marketing and listing activities by
organizing property details and documentation
Reporting
& Documentation
- Prepare weekly and monthly administrative and
financial summary reports
- Maintain accurate records of contracts,
payments, and correspondence
- Ensure all documents are properly filed,
archived, and easily retrievable
Key
Requirement Skills And Qualification
- Diploma or Degree in Business Administration,
Office Management, or a related field
- Minimum of 2 years’ experience in a PA, Office
Administrator, or similar role
- Experience working in a real estate or property
management environment is an added advantage
- Strong organizational and time-management skills
- Excellent written and verbal communication
skills
- Proficiency in MS Office (Word, Excel, Outlook);
knowledge of accounting software is a plus
- High level of confidentiality, professionalism,
and attention to detail
HOW TO APPLY
If you
meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
Interviews will be carried out on a rolling basis until the position is filled.
Only the shortlisted candidates will be contacted.
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