Job Purpose
The Project Intern will provide technical and administrative support in
the implementation, monitoring, and documentation of activities under the
BMZ-funded project in Masinga Sub-County. This role is designed to offer
practical exposure to project management, community engagement, and donor
reporting processes within a development context
Key Responsibilities
Project Implementation Support
- Assist in planning and
coordinating project activities in alignment with BMZ guidelines and
timelines.
- Support logistical
arrangements for field visits, training sessions, and stakeholder
meetings.
- Facilitate stakeholder
participation through effective mobilization during project events and
activities.
- Prepare activity budgets,
requisition, and organize materials to ensure smooth implementation of
field missions.
- Mobilize project
beneficiaries, local leaders, and partner institutions to enhance
community participation in project interventions.
- Participate in community
sensitization sessions, stakeholder meetings, and activity rollouts to
ensure timely and efficient execution of planned activities.
- Maintain confidentiality
and adhere to ethical standards when handling community and
project-related information.
- Support the preparation
and processing of requisitions, approvals, and expenditure tracking in
compliance with BMZ requirements.
- Participate in field
monitoring visits to assess progress against activity plans and
performance indicators.
- Assist in data
collection, entry, and preliminary analysis under the guidance of the
Monitoring and Evaluation (M&E) team.
- Document lessons learned,
challenges, and best practices to inform project learning and adaptive
management.
Documentation and Reporting
- Support in documentation
and tracking of project materials, including scanning and organizing
records.
- Assist finance to ensure
standards for documentation, including forms, support documents, and
procedures for retention of documents, are observed in Masinga office for
(both physical and electronic filing).
- Prepare accurate and
timely minutes for project meetings, workshops, and donor review sessions.
- Maintain both physical
and electronic filing systems for project documents, ensuring proper
labeling, organization, and easy retrieval.
- Assist the finance to
scan BMZ Project transaction support documents (payment vouchers and
journals) then file them on financial reports SharePoint folder.
- Assist in logistics
coordination including motor vehicle management.
- Contribute to the
development of field reports, photo documentation, and success stories
highlighting project progress and impact.
- Compile data for monthly,
quarterly, and donor reports in collaboration with the Monitoring,
Evaluation, Accountability, and Learning (MEAL) team.
Stakeholder and Community
Engagement
- Support logistical
arrangements for the selection of project target populations, sites, and
related interventions.
- Facilitate communication
and coordination between community project committees, local
administration, and community structures during activity planning.
- Organize stakeholder
consultative forums, training sessions, and review meetings.
- Maintain and update a
stakeholder engagement tracker and contact database for project partners
and collaborators.
Qualification & Experience
Currently pursuing or recently
completed a degree in Development Studies, Project Management, Social Sciences,
or a related field.
Knowledge, Skills &
Abilities Required
- Strong organizational and
communication skills in English and Kiswahili.
- Proficiency in Microsoft
Office Suite (Word, Excel, PowerPoint).
- Basic understanding of
project management principles; familiarity with M&E is an added
advantage.
- Willingness to travel and
work in field conditions.
- Interest in community
development and humanitarian work.
- Ability to adapt and
thrive in multicultural environments.
How to Apply
If your background, experience
and competence match the above specifications, please submit your CV &
motivation letter as a single file by November 10, 2025 to: hr@hfhkenya.org
Indicate in the subject of the email: Project Intern
