Position Summary: The Project Accountant is responsible for providing financial management support to specific donor-funded projects, ensuring proper accounting, reporting, compliance, and monitoring of project funds. The role ensures that project expenditures are accurately captured, reported, and aligned with donor requirements, organizational policies, and statutory regulations.
Essential Role Responsibilities
Financial Management & Reporting
- Maintain up-to-date
financial records for assigned projects.
- Prepare periodic donor
financial reports and ensure timely submission.
- Track project budgets vs.
actual expenditures and provide variance analysis.
- Work with project teams
to prepare forecasts and spending plans.
- Ensure expenditures are
allowable, allocable, and reasonable per donor guidelines.
Budgeting & Compliance
- Support project managers
in developing and revising project budgets.
- Monitor compliance with
donor agreements, organizational policies, and statutory requirements.
- Provide guidance to
program staff on financial aspects of project implementation.
- Facilitate internal and
external audits of project funds.
Payments & Accounting
- Review and process
project-related payment requests and staff advances.
- Reconcile project
accounts, including donor funds, sub-grants, and partner reports.
- Ensure accurate coding of
expenses to the correct budget lines and donor codes.
- Manage partner financial
reporting, review supporting documentation, and provide capacity-building
support where needed.
Systems & Controls
- Maintain strong internal
controls for project funds.
- Assist in digitizing and
documenting project-related transactions for easy retrieval.
- Participate in process
improvement initiatives to enhance financial efficiency.
Collaboration & Capacity Building
- Work closely with program
staff to ensure financial understanding and adherence to project budgets.
- Provide training and
support to project staff and implementing partners on financial
procedures.
Requirements:
- Bachelor’s degree in
accounting, Finance, or related field.
- CPA (K) or ACCA
qualification.
- Eight Years working
experience with a minimum 5 years experience in project or grants
accounting (preferably in NGO/healthcare sector/charity or faith-based
organization).
- Strong knowledge of donor
compliance requirements.
- Proficiency in accounting
software (QuickBooks, Sage, or ERP systems).
- Strong analytical and
reporting skills.
- High integrity and
attention to detail.
- Membership to Respective
Professional Body and in Good Standing
- Compliance with
Requirements Chapter 6 of the Constitution
How to Apply
Applications
should be sent to hr@stjohnkenya.org by
November 30, 2025, with only ‘POSITION APPLIED FOR’ as the subject line.
Applications will be reviewed on a rolling basis. St John Kenya is an equal
opportunity employer. Women, youth, minority and marginalized groups, and
persons living with disabilities are encouraged to apply.
Only
shortlisted candidates will be contacted.
Note: Any form of canvassing will lead to automatic disqualification.
