Key Tasks, Duties and Responsibilities
The Executive
Assistant is responsible for:
- Ensure smooth operations of the President’s
Office: Efficient and effective support to the President/ CEO’s office;
- Manage the President/ CEO’s Diary and office
- Provide logistical support for the President/
CEO’s local and international travel, itinerary, and related expense
reports
- Organize bi-lateral meetings between the
President/ CEO and Development Partners
- Prepare and organize Documents for all meetings
by the President/ CEO
- Schedule staff meetings with the President/ CEO
- Respond to emails and other correspondence as
guided
- Efficient and effective administrative support
within the Foundation.
- Support coordination and implementation of
activities in the Foundation
- Coordinate the CEO’s event management with
relevant parties both internal and external.
- Conduct research, data analytics and reports
that enable proper planning and execution of activities related with the
CEO’s docket.
- Compile monthly reports.
- Communicate regular updates on need basis.
- General management of the Foundation Office.
- Enhance good Governance Structure within the
Foundation by facilitating Board Meetings
- Maintain an updated record /data of Board of
Directors
- Maintain the Board calendar
- Support in the preparation and coordination of
Board Meetings
- Preparation and coordination Board Committees’
meetings
- Timely distribution of materials for statutory
meetings (within 7 days)
- Coordinate and Provide logistical support to
members of ENAF Statutory organs to ensure effective governance and
seamless operations.
- Efficiency in managing contact lists, making
travel arrangements, and completing expense reports, measured through
completion rates and feedback from stakeholders
- Enhance the functionality and efficiency of the
Chief of Party’s Office in supporting the
- President: Support the President/CEO’s Office in
Program Coordination.
- Support day to day operations of the Chief of
Party Office functionality and efficiency in support of the
President/CEO’s Office.
- In collaboration with the Chief of Party, ensure
that implementation complies with Foundation guidelines and those of
Development Partners.
- Support the Chief of Party to ensure timely
preparation of annual work plans and reports to the Foundation and to
Development Partners
- Maintain updated records of Donors, Development
Partners and Grant Documents
- President’s Office and Foundation professionals
with the appropriate skills and systems:
- Identify the training needs of staff working
within the Foundation.
- In collaboration with the Talent Management and
Development Manager, identify the training needs of Foundation staff and
ensure they receive appropriate training
- ENAF’s expansion process effectively managed
through the President’s Office: A well-managed expansion process at the
President/CEO’s office
- Support the Chief of Party in developing and
implementing funding strategy as well as reaching out to partners in the
region.
- Participate in the documentation on processes,
communication as needed by the office of the Chief of Party.
Qualifications
- Bachelor’s Degree in Business Administration,
Finance, Public Administration, or a related field.
- MBA in Strategic Management (Added advantage).
- Grants Management Certification (Added
advantage)
Experience
- Minimum of 5 years in executive support roles
within corporate, NGO, or development sectors.
- Experience in board governance, donor relations,
and project coordination..
- Strong background in grants management and
fundraising support(added advantage).
- Ability to anticipate needs, plan effectively,
and align tasks with organizational goals.
How to Apply
Applicants
are expected to submit their Application Letter and Curriculum Vitae to info@enafrica.org
