Responsibilities
The post
holder will perform duties in accordance with the responsibilities outlined
below:
Finance
- Review, validate, and monitor supporting
documentation prior to processing financial transactions to ensure
accuracy, completeness, and proper approvals
- Monitor contractual payments including payments
of consultants and other invoices to ensure timely processing.
- Ensure maintenance of all data required for
processing financial transactions for assigned accounts in the Navision
financial accounting package.
- Record financial transactions following
appropriate authorisation.
- Review and analyse various accounts to detect
irregularities and advise on corrective actions and prepare correcting
entries and adjustments, as necessary.
- Prepare journals for posting and ensure that all
journals are posted into Navision.
- Prepare, monitor, alert the finance and
programme managers, and manage the process of closing expiring grants as
required within the grants closure period.
- Ensure the integrity and quality of the data in
the Navision financial database including and not limited reviewing,
analysis of various accounts and alert the supervisor of any
irregularities.
Accounting
- Support the Finance Coordinator in the budget
preparation including review of new project proposals for internal &
external submission.
- Support in the preparation of the monthly Budget
v Actuals Reports (BvA) and Master Budgets respond to any queries from
programs relating to the BvA reports.
- Preparation of finance indicators reports on
monthly basis alert management on any exceptions and make recommendations
as appropriate.
- Monitor disbursement/receipt schedules for
partners and staff BERs (Business expenditure Reports) alert relevant
staff of due payments/liquidations and maintain appropriate communication.
- Evaluate and monitor LAW’s local partners
financial management processes in accordance with partnership agreements
and policies, monitor submission of and review monthly financial reports
and provide timely feedback.
- Support and mentor LAW’s local partners in
financial accounting and transactions, financial accounting policies and
procedural compliance, and design and deliver capacity building programs
to our partners in person and remotely.
- Perform assigned treasury (cash payment/receipt,
cash forecast, etc.) duties if segregation of duties is ensured.
Administration
- Support the procurement process, obtaining three
quotes from suppliers and consultants, and prepare bid analysis.
- Monitor and track consultancy contracts renewals
and terminations dates in a timely manner.
- Support with organising office supplies,
equipment inventory, booking venue’s and procurement processes and
maintain inventory.
- Maintain filing systems, contractual documents,
and asset registers.
- Maintain and keep accurate and up to date hard
copies and digital financial support records.
- Ensure clear audit trail of processed
transactions and their linkage to the accounting system.
- Support in implementation of any accounting and
financial audit recommendations.
- Support and preparation of staff’s salaries,
suppliers’ invoices, consultants, PAYE, NSSF, NHIF and other statutory
payments on a timely basis.
- Petty Cash Management.
- The post holder may be required to travel to the
field.
Qualifications
- Bachelor’s degree in accounting, Finance,
Economics, Business Administration with courses in accounting, or a
qualification in accounting (CPA 2/ACCA 2 or equivalent).
- Two years’ minimum experience working in similar
position working in a complex finance department or team, preferably with
an international and/or local NGO.
- Knowledge of the relevant main donor regulations
preferred – NORAD, EU, Dutch Government, SIDA, Swiss Solidarity.
- Excellent relationship building skills and a
proactive approach to problem solving.
- Strong organization skills and attention to
detail.
- Excellent written and verbal communication
skills in English, written and spoken.
- Proficient in MS Office packages (Excel, Word
and PowerPoint), Web Conferencing Applications.
- Knowledge of Navision ERP financial accounting
package or similar financial reporting software preferred.
- Demonstrated commitment to respect, equity,
diversity, and inclusion including gender equality.
- The legal right to work in Kenya.
How to Apply
