Location: Kenlife Centre, Mavueni, Kilifi County
- Contract Duration: 24 months, subject to renewal
- Position: Full-time
- Starting time: September 2025
Main Roles & Responsibilities
- Main lead in the preparation of financial
statements, which includes, but is not limited to, the preparation and
timely posting of all financial records into the company ERP system, and
to include all the petty cash journals, bank vouchers, general journals,
accruals, prepayments and all other necessary information in the
preparation of up-to-date financial records.
- Generation of daily, weekly, monthly, quarterly,
yearly and any other adhoc financial reports to include income &
expenditure reports, balance sheets, ratio analysis, bank reconciliations,
cash flow reports, and board reports.
- Document and maintain complete and accurate
supporting information for all financial transactions
- Custodian of all financial assets and ensuring
safe custody of such through generation of periodic reports for banks,
petty cash, fixed assets and other general assets owned by the company.
- Analyze business operations, trends, costs,
revenues, financial commitments, and obligations to project future
revenues and expenses or to provide advice.
- Develop and implement an up-to-date filing
system and record keeping of financial information e.g. invoices,
receipts, check copies, payment vouchers, petty cash requisitions and
disbursements, and ensure they are appropriately approved & safely
kept as per company policy.
- Provide assistance on company compliance in
matters relating to tax and other regulatory requirements by the
government and other organizations and government bodies e.g
Communications Authority, Kenya Revenue Authority, and Central Bank of
Kenya.
- Facilitating in the Administration of regular
supplier payments made from time to time in a timely manner to ensure
business continuity and minimal disruption of services
- Prepares regular and timely invoices and sends
the same to clients and follows up for payments.
- Prepares debtors’ and creditors’ circularization
and follows up with clients to ensure that outstanding amounts are paid in
good time as per agreed-upon creditors’ or debtors’ days.
- Process payments and ensure that the credit
management is kept at a bare minimum.
- Develops and establishes systems to reduce and
keep expenses at a bare minimum by analyzing business operations, trends
costs, revenues, financial commitments and obligations.
- Assistance in the development, maintenance and
analysis of a budget and variance, which creates a spending plan for the
company’s resources.
Key Responsibilities and Duties:
Human
Resources
- People Manager of the organization. Assist in
Development, review and implementing all HR management tools through the
employee lifecycle from recruitment to offboarding.
- Drive employee engagement initiatives, including
regular surveys.
- Plan and coordinate recruitment processes.
- Ensure proper onboarding for all staff in the
organization.
- Develop training schedules and ensure capacity
building across the organization. opportunities for internal and external
capacity building. appraisals
- Manage KENLIFE’s staff leave records and ensure
that leave requests are submitted and filed.
- Ensure proper management of payroll and
administration of staff benefits and allowances.
- Ensure all staff statutory deductions are
submitted promptly.
- Manage, with KENLIFE’S support disciplinary and
grievance handling process.
- Administer the performance system for KENLIFE’S.
- Ensure proper records management, including
management of staff files.
- Manage all related HR communications, especially
the HR email account.
- Review and enhance internal HR manuals and
policies.
- Ensure safety and security requirements as per
Kenyan law and KENLIFE’S policies are implemented.
- Ensure compliance with the Kenyan labor law.
Administration:
- Supervise proper management of organizational
assets and office maintenance.
- In charge of/supervise all administrative
aspects of the organization.
- Ensure travel management is being processed in
alignment with procurement.
- Supervise proper stockkeeping management.
Financial
reporting and budgeting
- Oversight of the overall process of financial
transactions
- Coordinate, monitor and review regular internal
organizational budget development and expenditures as well as external
donor budgets in line with policies and guidelines.
- Ensure timely provision of accurate monthly
financial reports, both internally for the management and externally for
the shareholders’ requirements.
- Supervise the financial team in making payments,
the bank reconciliation process and petty cash management.
- Implement the recommendations from internal and
external auditors.
- Ensure strict adherence to KENLIFE’S procurement
guidelines.
Being
member of KENLIFE’S
- Supervise and lead the Finance Team
- Participate in KENLIFE’S’s meetings,
deliberations and decision-making.
- Represent the organization on different forums
Essential
criteria & qualifications:
- Bachelor’s Degree in accounting, finance, HR or
related field;
- Certified Public Accountant or CPA-K holder;
- A minimum of 3 to 5 years of experience managing
financial and contractual aspects for funded international development
projects;
- Significant experience with project financial
management, including financial controls, accounting, reporting and audit;
- Ability to work across various teams with
excellent interpersonal skills and demonstrated ability to build
consensus, including demonstrated experience managing and supervising
financial, administrative, and procurement personnel;
- Familiarity with grants management, including
demonstrated knowledge of rules, regulations, and reporting requirements;
- Experience with computerized accounting and
strong organizational and leadership skills;
- Strong analytical and computer skills, with an
emphasis on budget and financial analysis;
- Excellent oral and written English and Swahili
fluency are required, with excellent communication skills.
- The candidate must possess fluency in both oral
and written English and Kiswahili.
- The candidate should possess strong computer
skills and have experience working with accounting software.
- Experience liaising with a range of stakeholders
regarding financial and administrative issues.
- Excellent interpersonal skills and ability to
work in a team.
- Ability to work independently, prioritize tasks
and take initiative.
- Strong attention to detail and problem-solving
skills.
- The candidate should be honest, meticulous,
responsible, and well-organized.
- Strong work ethic and commitment to financial
accountability and transparency.
- Finance knowledge (for example CPA (2) or
equivalent) is an added advantage.
- Experience working with a non-governmental
sector will be an advantage.
How to Apply
Qualified
candidates are invited to send one PDF of their cover letter, CV, contact
information for three references, and salary expectations to careers@kenlife.co.ke.
Only prequalified applicants will be contacted for interviews.
