Job Title: Administrative Secretary Intern
Hiring
Organization: ACK Language and Orientation School
Location
– Locality: Nairobi
Location
– Region: Kenya
Industry: Education
Job
Type: Full Time
Salary: KES
Date
Posted: 08/12/2025
We are seeking to employ an energetic and
capable Administrative Secretary Intern to assist in office administration.
Key Requirements
- Must be a Kenyan Citizen.
- Must be a Christian.
- Must be below 45 years of age.
- Must possess an Advanced College Diploma. A
Bachelor’s degree in Business Administration or related field will be an
added advantage.
- Formal qualification in office administration,
secretarial work, or related training.
- Must have experience as an Administrative
Secretary.
- Must be proficient in managing documents,
spreadsheets, and databases.
- Must have the ability to liaise internally and
externally on administrative matters.
- Must have exceptional skills in filing, record
keeping, and organization.
- Must have a working knowledge of printers,
copiers and scanners.
- Must be proficient in appointment scheduling and
call forwarding systems.
- Must have excellent written and verbal
communication skills.
- Must have exceptional interpersonal skills.
The
successful candidate will be expected to support the school in the following
areas:
Provision
of Administrative Support and Secretarial Services to the School
- Manage correspondences e.g. emails, letters,
telephone calls etc
- Receive visitors and guide them to specific
offices
- Scheduling, planning and organizing Principal’s
office activities and diary, office meetings, appointments, and other
office events
- Prepare documents for various meetings
Office
Management and Administration
- Supervise the work of all support staff and
ensure smooth flow of work in the school
- Draw a leave rota for office staff
- Supervise procurement exercise and logistics
- Ensure office supplies and basic utilities are
available for staff e.g. drinking water, etc
- Ensure office hygiene and orderliness is
maintained at all times
Public
Relations and Customer Care Role
- Manage school’s reputation
- Build strong relationships with stakeholders
- General communication
Record
Keeping and Documentation
- Keep accurate students’ enrolment, attendance
and academic progress records
- Keep employees’ personal file records
- Management reports and minutes
Marketing
and Brand Building
- Develop marketing materials e.g. brochures,
create a school’s social media platform etc
- Enhance the institution’s visibility and
reputation both locally and internationally
Events
Coordination & Calendar Management
- Planning and executing events with guidance of
the School’s Principal such as workshops, cultural activities, launch etc
- Travel Arrangements: Planning and booking travel
itineraries, including flights, accommodation, transportation, and any
other travel-related arrangements for the Principal and other school
officers
Other
Duties
To do
any other duty assigned to you by the Principal in accordance with the ACK
Terms of Service
How to Apply
Qualified
and Interested Candidates are required to submit their applications on or
before 31st
August 2025. Resumes and copies of certificates with a cover
letter should be sent to:
The
Principal
ACK Language and Orientation School
Opposite NSSF Building, Bishop’s Road
P.O Box 47429-00100 GPO Nairobi
Email: info@acklanguageschool.com
Note:
- Applications will not be accepted after close of
business on 31st August, 2025.
- Only short-listed candidates will be contacted.
- During the Interview Day, short-listed
candidates will be required to submit a letter of recommendation from
their Parish Vicar with an endorsement by the Diocesan Bishop.
