Job Purpose:
Supply chain volunteer will work under the direct
supervision of respective supply chain Lead(s) in Procurement, Administration,
Warehouse and Travel departments.
Specific Responsibilities:
Procurement
Understand, implement and maintain IRC standard
procurement policies and procedures.
Acquire quotations from suppliers by preparing and
submitting Request for Quotations (RFQs).
Supervise supplier performance and follow-up with
suppliers on quality issues and timely delivery of goods.
Utilise the online Integra system for Procurement
tracking and documentation through workflow.
On biweekly basis, update
Uploading procurement documents in Supply chain back
up folder.
Participate in tender meetings & evaluations for
learning purposes.
Prepare bids analysis and other bidding documents for
approval.
Conduct negotiations with suppliers that are
transparent, documented and for the best interest of IRC.
Support in Conducting diligence for suppliers, this
includes conducting reference checks, supplier visits etc.
Warehousing
Ensure that the warehouses are well maintained.
Ensure that updating stock records is done every day.
Ensure that the filing system for stores is well
maintained.
Ensure that an updated assets inventory sheets are
well maintained
Ensure that all assets that allocated to individuals
are signed off equipment issue form
Travel and Logistics
Support the logistics officer in processing of
payments on timely manner including Taxis, Flights and Accommodation.
Ensure the Travel payment tracker is up to date for
flights, and taxi bookings.
Liaise with Logistics officer in timely communication
and assist in coordination with the requesting staff/programs regarding their
travel requests.
Ensure Staff Travel Schedule is updated every 2 weeks
with all details of staff booked on flight and taxi.
Book and track cargo shipments whilst coordinating
with the warehouse teams.
Administration
Support in timely payment of all office and IRC
leased houses rentals and utilities.
Support in ensuring timely payment of utilities
(water, electricity, telephone, security) for the IRC office and IRC leased
houses for Kenya program international staff
Maintain and update tracking system for utilities and
deposits and update on monthly basis.
Support in Management of stationary store and monitor
the insurance of stationeries and monitor the level of items that need
replacement.
Support in Restocking of basic items for use in the
office.
Perform other duties, as appropriate or requested by
Supply Chain Coordinator.
Minimum Qualifications:
Education:
Recently graduated in 2023/2024 with Degree in procurement, Supply
Chain/Logistics management or any other relevant field in Supply Chain.
Membership of Kenya Institute of supplies Management
(KISM) is highly recommended.
Personal Characteristics:
Strong sense of personal integrity
Attention to detail, commitment to punctuality
Ability to multi-task.
Team spirit and problem solving abilities.
Excellent interpersonal and communication skills.
Remains productive when under pressure.
Demonstrates a detailed and efficient approach to
work.
Relates and works well with people of different
cultures, gender and backgrounds
How to Apply
