Overall job purpose
Working directly under the responsibility of the Head
of Mission Kenya, the Programme Manager will be responsible for the overall
coordination, technical guidance, oversight, monitoring and quality of
project(s) in Somalia (80%) and temporarily supporting with the establishment
of a presence in Ethiopia (20%).
Tasks
Strategy and Vision
Actively supports the values of Johanniter and shapes
work accordingly.
Contributes to the development and implementation of
the global and regional strategies of Johanniter International Assistance.
Project Management
Coordinates with the implementing partner(s) in the
planning, implementation and monitoring of the Johanniter project in Somalia,
ensuring that project objectives are met.
Ensures that partner project staff understand and are
compliant with Johanniter and donor requirements for the respective project(s).
Ensures that the project is implemented in a way
which is responsive to communities, in line with Johanniter’s Leadership
Guiding Principles and the Johanniter International and Regional Strategies.
Ensures that the cross cutting thematic areas of
gender, climate change and inclusion are effectively streamlined in project
implementation.
Provides guidance to the Johanniter implementing partner(s) in the different sectors of intervention (e.g. nutrition, health, WASH, livelihoods).
Ensures timely reporting by the implementing
partner(s) according to Johanniter and donor requirements, critically reviews
narrative and financial reports and shares constructive feedback with the
partner as required.
Ensures all relevant stakeholders are provided with
updates about the ongoing project upon request, following the established
reporting structures.
Together with the implementing partner(s) and Finance
Coordinator, undertakes monthly monitoring of project expenditure, alerting the
Head of Mission to any under or overspending and continues to closely follow
project expenditure with the implementing partner(s).
Together with the Logistics Manager, ensures that the
implementing partner adheres to their procurement plans and follow the
procurement guidelines.
Planning, Monitoring, Evaluation, Accountability,
Learning and Documentation
Conducts regular monitoring of project implementation
by Johanniter’s partner(s).
Together with the partner(s) or independently,
supports in planning and conducting assessments e.g. needs assessments,
baseline assessments, endline evaluations, feasibility assessments etc.
Supports the partner staff to compile periodic
reports.
Supports the partner(s) in developing and
implementing client complaint and feedback mechanisms and ensures collection
and filing of success stories, case studies, pictures, etc.
Contributes to organizational learning documentation
and dissemination of key findings stemming from monitoring, assessments, and
other analyses of project learning activities.
Partnership Support and Management
Conducts partner mapping and assessments of Somali
NGOs to identify potential partners aligned with Johanniter’s strategic
programme objectives and mission statement and undertakes the required due
diligence.
Together with the implementing partner(s),
co-facilitates the project opening, project review and project closing meetings
and ensures partner participation in all project cycle meetings.
Co-leads timely and effective partner program,
finance, and compliance reviews and partner and project reflection meetings.
Works collaboratively with the partner(s) to
facilitate systematic and timely partner feedback to Johanniter’s management,
strengthen partnership relationships, including the documentation of, and
response to partner feedback and constructively resolve any issues that may
arise.
Maintains complete and organized partnership files
for the partner.
Facilitates the collaborative development and
delivery of the partner project support plan, ensuring that it appropriately
addresses issues identified in the due diligence process, and coordinates with
the relevant departments for the timely and quality implementation of the plan.
Ensures Johanniter understands partner capacity
strengthening priorities and identifies opportunities and plans for Johanniter
to support the implementation of partner capacity strengthening efforts.
Programme Development
Conducts a mapping exercise of other actors working
in the sectors of health, livelihoods and emergency response and preparedness
in locations where Johanniter intends to work or is already working.
Identifies gaps and needs in the area of health and
livelihoods and undertakes assessments as necessary.
Develops ideas and concepts to further develop the
programmatic objectives of Johanniter, alongside the Johanniter Global
Strategy.
Representation
Gathers information regarding a possible registration
process in Somalia.
Represents Johanniter in relevant forums and
networks, with local authorities, coordination with I/NGOs, donor etc.
Leadership
Ensures efficient and effective communication within
the CO team.
Contributes to a positive and inclusive work
environment dedicated to the core values and mission of Johanniter.
Ethiopia (20% – temporary responsibilities until the
establishment of a Country Office in Ethiopia)
Together with the HoM, follows and supports with the
registration process in Ethiopia.
Identifies local partners aligned with Johanniter’s
strategic programme objectives and mission statement and undertakes the
required due diligence.
Prepares the Terms of Reference and work plan for a
feasibility and needs assessment in Ethiopia.
Supports with the initial stages of the establishment
of a small country office in Ethiopia.
Safeguarding
Working with programmes team to come up with a
safeguarding action plan.
Conducting safeguarding assessments for partners and
support development of safeguarding action plans for partners.
Ensure safeguarding is well embedded in project
design, implementation, monitoring and evaluation.
Lead safeguarding risk assessments for different
programmes or projects.
Ensure mitigation plans and responsibilities on
safeguarding risks are in place.
Lead service mapping of different safeguarding and
protection service providers for referral purposes.
Ensure all project proposals include the section on
safeguarding and safeguarding activities.
Ensure resource allocation to safeguarding.
Sensitize stakeholders on JUH commitment to
safeguarding including policies, processes and procedures.
Promoting a culture of safeguarding within the
organization and ensuring people we work with are not exposed to harm or abuse.
Report any safeguarding concerns using the channels
that have been put in place.
Other
Assists the Head of Mission in conducting security
assessments (remotely), security monitoring and implementation of security
measures and strictly adheres to Johanniter and partner(s) security
regulations.
Regularly coordinates all above mentioned aspects
with the Head of Mission.
Supports the country office team in translating
guidelines and templates if necessary.
Supports in other tasks if requested to do so.
Person Specification
Professional Qualification and Experience:
Minimum of a Bachelor’s Degree in a relevant field
e.g. Livelihoods, Food Security, Emergency Response and Prepared-ness, Public
Health.
A Master’s Degree is an added advantage.
At least 6 years’ experience in programme management
in a humanitarian context is essential.
Experience working in Somalia with a solid
understanding of the context and humanitarian needs is essential;
experience working in Ethiopia is an added advantage.
Experience working in insecure contexts and the
ability to undertake security risk analysis is essential.
Experience in working with and conducting capacity
strengthening of partners is essential.
Experience in networking and building relationships
with the authorities, UN Agencies, INGOs, local organizations etc is
essential.
Experience in designing, coordinating and conducting
needs assessments, baseline assessments and SMART surveys.
Experience in coordinating public health / nutrition/
WASH / livelihoods and food security/ Emergency Response and Preparedness
projects.
Experience with large institutional donors e.g. EU,
UN, German Foreign Office and the German Ministry of Cooperation etc.
Experience in Monitoring and Evaluation, writing
proposals and reports.
Skills:
Strong management, project planning and
organizational skills.
Experience in budget monitoring and donor compliance.
Clear vision on programme development.
Strong analytical, written and oral communication
skills;
Ability to travel, sometimes in an unstable security environment;
Cultural sensitivity
Ability to work in a team and independently;
Strong commitment to local capacity building;
Able to take initiative and be proactive;
Demonstrated high level English skills, both written
and spoken
Other:
Fluent in written and spoken Somali language.
Willingness and the ability to travel to Mogadishu
and possibly other areas of Somalia, depending on the security situation.
Willingness and the ability to travel to and within
Ethiopia, if required to do so.
How To Apply
Applications should be sent to recruitment.kenya@johanniter.de until 19th
July 2024 by 5pm East African Time.
A concise and up to date CV with clear start
and end dates of employment (date/month/year).
A cover letter explaining how you
meet the criteria for this position as stated above (no more than 1 page)
Reference contacts (phone numbers and email addresses) of three
former line managers OR the HR Responsible. Please state their working
relationship to you, the position you held at the time and the dates for which
they were your line manager.
Certificates of service for each former position – this is an essential
component of the application
Certificate of Good Conduct from DCI (within the past 12 months) – this will be
requested if you are offered the position.
Applications which do not include all of the above
will not be considered.
Please indicate PROGRAMME MANAGER SOMALIA AND
ETHIOPIA in the subject line of your e-mail.
Only complete applications will be considered
(Complete means including all of the above documents).
