Job Title: Human Resources Coordinator
Hiring Organization: Aga Khan University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES
Date Posted: 05/17/2024
Introduction
In the last four decades, Aga Khan University (AKU) has built a global reputation for its work to improve the quality of life in developing societies through high-quality teaching, research, and healthcare delivery that reflects its core values of impact, quality relevance and access. A not-for-profit organization and an agency of the AKDN, the University has campuses and programs in Pakistan, Kenya, Tanzania, Uganda, Afghanistan, and the United Kingdom. The Aga Khan University Hospital, Karachi, and the Aga Khan University Hospital, Nairobi were the first hospitals in their regions to be accredited by American accreditation health organizations such as the Joint Commission International (JCI) and the College of American Pathologists.
Currently,
in East Africa, AKU offers academic programs in medicine, nursing, teacher
education, and journalism. Moreover, Aga Khan University Hospital, Nairobi
(AKUH, N) is a teaching hospital that provides tertiary and secondary level
healthcare services along with a number of outreach centers spread across
various parts of Kenya. The university in East Africa currently has a total
staff strength of approximately 3000 full time staff and faculty.
Job
Summary
The
successful candidate will coordinate all HR related matters. He/she will work
closely with the respective HR Manager(s) to ensure that effective HR
functional support is provided.
Responsibilities
Work
closely with the Manager to plan and execute quality recruitment assignments in
accordance to the position requirements to deliver quality candidates;
Contribute
towards building talent pipelines to fill current and future roles and maintain
a database of candidate records, including active and passive prospects for
future use;
Coordinate
the planning and execution of end-to-end selection processes including meeting
with hiring teams to understand recruitment needs, advertising, longlisting,
interviewing, and negotiating offers with selected candidates;
Coordinate
with the various onboarding departments to ensure a smooth onboarding process
for new employees;
Input all
new employee information in PeopleSoft software in a timely and accurate
manner;
Ensure
all new employees have a fully signed JD and nametag before handing them over
to their departments;
Assist
with development and administration of programs, procedures, and guidelines to
help align the workforce with strategic goals of the organization;
Address
employee grievances and resolve disciplinary cases in accordance to existing
labor laws and AKU Policies;
Facilitate
timely leave management and leave reports;
Facilitate
timely staff confirmations and timely addition to medical cover and other
support with medical benefits as may be required;
Work with
stakeholders to close identified training gaps by coordinating with the L&D
team to organize both internal and external training;
Prepare
and submit various periodic reports e.g leave, medical utilization,
recruitment, employee relations;
Participate
in compliance related projects such as audits and accreditations; and
Ensure
all employee records are well maintained, current and valid at all times.
Requirements
Bachelor’s
degree in HR or related field;
Post
graduate Diploma in Human Resource Management;
3 – 5
years’ Generalist experience in HR in a busy environment;
Proficiency
in the use of HRIS such as Peoplesoft will be a distinct advantage.
Experience
working with an Applicant Tracking System such as Taleo will also be an added
advantage;
Knowledge
of Kenya Labor Laws;
Ability
to work in multicultural environment;
Good
problem solving skills;
Personal
integrity and honest; and
Team
player/Leader.
