Job Title: Human Resource Assistant
Hiring Organization: KEMRI
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 05/16/2024
Job
Purpose:
The
purpose of this role is to provide efficient and effective administrative
support within established HR policies and procedures. Responsibilities include
performing various variety HR administrative support including HRMIS functions,
managing personnel records, processing contracts, and coordinating work
permits. Additionally, the role supports routine recruitment coordination and
assists with general office functions as needed under the supervision of the
Senior Human Resources Officer (SHRO).
Description:
Reports
To: Senior Human Resource Officer (SHRO) – Nairobi
Will have limited role in planning expenditure and managing funds.
Key
Responsibilities:
Recruitment
Support: coordinate interviews, onboarding new hires, handle relocation
logistics and probation tracking.
Employee
Record Management: Maintain accurate and confidential employee records, Open
and maintain personnel files, ensure accuracy of physical and digital records.
Handle paperwork for hiring, terminations, and status changes.
Compensation
and Benefits Support: Aid in benefits enrolment, handle inquiries, and assist
with benefits administration tasks.
Training
and Development Support: Coordinate training sessions, assist in developing
training materials, and track employee training progress.
HR
Compliance Support: Assist in maintaining compliance with labour laws and HR
policies, and support audits and reviews.
Employee
Relations Support: Assist in resolving employee relations issues, handle
grievances, and maintain confidentiality.
Administrative
Support: Provide general administrative assistance, schedule meetings, and
maintain office supplies in HR,
Staff
travel documents preparation, Draft Visa letters and process travel Insurance.
Payroll Support: Assist with payroll processing, verify timesheets, and handle
payroll inquiries.
Work
Permit Application Support: Collate application documents, draft letters, and
follow up on application statuses with relevant authorities.
Contract
Preparation: Prepare staff contracts, coordinate with signatories, and ensure
contract compliance.
Job
Specification:
Minimum
Diploma in Human Resource Management or in related specialization of study
Member of
IHRM
Minimum
of two (2) years relevant experience in records management and general HR
administrative tasks in a busy multi-cultural environment
Desired
Skills
Computer
literate with proficiency in Microsoft applications; knowledge of HRMIS system
is an added advantage.
Record
keeping skills and ability to generate reports as required.
HR
generalist work experience.
Skills
And Competence:
Demonstrate
high levels of integrity and confidentiality.
Excellent
interpersonal, verbal and written communication skills and ability to network,
build and maintain strong relationships.
Strong
Organizational, planning and administrative skills.
Good
attention to detail and ability to work with minimal supervision.
Teamwork
and ability to work in diverse teams.
