Job Title: Finance Volunteer
Hiring Organization: International Rescue Committee
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 05/17/2024
The
International Rescue Committee (IRC) responds to the world’s worst humanitarian
crises, helping to restore health, safety, education, economic wellbeing, and
power to people devastated by conflict and disaster. Founded in 1933 at the
call of Albert Einstein, the IRC is one of the world’s largest international
humanitarian non-governmental organizations (INGO), at work in more than 50
countries and more than 25 U.S. cities helping people to survive, reclaim
control of their future and strengthen their communities. A force for humanity,
IRC employees deliver lasting impact by restoring safety, dignity and hope to
millions. If you’re a solutions-driven, passionate change-maker, come join us
in positively impacting the lives of millions of people world-wide for a better
future.
The International Rescue Committee (IRC) responds to the world’s worst
humanitarian crises and helps people to survive and rebuild their lives.
Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving
care and life-changing assistance to refugees forced to flee from war or
disaster. At work today in over 40 countries and 22 U.S. cities, we restore
safety, dignity and hope to millions who are uprooted and struggling to endure.
The IRC leads the way from harm to home.
Job Summary:
The
Finance volunteer will be responsible for ensuring IRC systems and procedures
of internal controls are followed when committing financial transactions in IRC
Financial system. Processing Payments, Reconciliation and providing up to date
data.
Key
Responsibilities:
Payment
Processing, Cash and Bank Management
Ensure
that all cash payments are fully supported and are authorized at set limits as
per IRC Kenya delineation chart before disbursement.
Prepare
the Invoice Journal and payment journal and submit to workflow for approval and
ensure the same are posted into integra system after approval.
Manage
integra data entry for accounts payable and accounts receivable by ensuring the
information is accurate and the correct financial dimensions are used before
processing.
Responsible
for preparation of taxation schedule for per-diem paid to staff every Month and
submit to Finance Officer for review and approval.
Monitor
and track all vendor invoices submitted to Finance and ensure they meet the
3-way match before processing the invoice journal. Ensure that the vendor
invoices are processed in a timely manner.
Responsible
for preparation of Journal for all cash received or deposited into bank account
and submit to the workflow for approval.
Ensuring
that vendors payments journals are settled in a timely manner.
Maintain
an organized and well detailed Filing folder for invoice journals and payments
journals in sequential filing system for easy retrieval and ensure that Invoice
/ Payment Journals are well supported with relevant original documentations.
Support
in retrieval of documentation during the auditing and verification of financial
documents as requested by Donor/auditors.
Carrying
out finance officer duties in absence of finance assistant.
Any other
duties as may be assigned by supervisor.
Other
Tasks
Ensure
that all statutory deduction is remitted by the due date.
Maintain
an organized and well-documented (all files must be labeled properly and
visibly. and sequential filing system for all processed payments.
Support
during audit by retrieving any requested document.
Supporting
the Project office assigned to you.
Any other
duties assigned by the supervisor.
Minimum
Qualifications:
Knowledge
of Excel and ERP system an added advantage.
Working
knowledge of accounting software such as Microsoft 365 a plus
Ability
to work under pressure and meet deadlines and be well organized.
Ability
to carry out work with a high degree of integrity and maintain confidentiality.
Strong
communication skills.
Be
adaptable and flexible with a view to taking on board new tasks and new
assignments in due course.
Required
Qualifications:
Minimum
CPA II qualification or University degree.
