Role summary
Based
on the Conservancy in Kenya, the successful candidate will provide full
executive support to the CEO in diary management, administration and meeting
preparation and working on specific projects and research as required.
This role main responsibilities include to: –
- Coordinate and oversee
administrative support for the CEO to ensure deliberate, seamless and
orderly day-to-day operation.
- Read and screen incoming
correspondence and reports, handle some matters personally and forward the
relevant ones to the CEO for advice and action.
- Schedule meetings; draft agendas;
set up reminders; develop, compile, and distribute presentation materials;
and record meeting minutes.
- Work closely with the CEO to keep
them well informed of upcoming commitments and responsibilities, following
up appropriately.
- Manage and maintain the CEO’s diary
and ensure that the CEO is fully prepared for all meetings and engagements
with relevant briefing notes.
- Schedule meetings between the CEO
and their direct reports on a monthly basis.
- Manage the process from “start to
finish” of obtaining briefings and papers (as required) from the
Leadership Team on behalf of the CEO, to ensure that they are fully
prepared for all engagements.
- Undertake desktop research as
necessary to support the CEO’s preparation for meetings and presentations.
- Keep and maintain an accurate
record of papers and electronic correspondence on behalf of the CEO.
- Carry out all the duties with
complete discretion and a high regard for confidentiality.
- Carry out any other duties that may
be assigned from time to time.
Education, qualifications, essential skills, knowledge, and experience
- Bachelor’s degree or Diploma in a
business-related field.
- Minimum 5 years’ experience of
working as a Personal or Executive Assistant.
- Experience in shorthand minute
taking
- Experience of working with a Board
Skills
- Strong literacy and verbal
reasoning and proficient computer skills, including
- Microsoft Office Suite (Word,
PowerPoint, and Excel); scheduling appointments/updating
calendars.
- Strong planning and organizational
skills, able to adapt and respond to the unexpected.
- Confident, proactive,
self-motivated and organized approach.
- Reliable, responsive, discrete,
confidential and diplomatic.
- Calm under pressure of short
deadlines and unexpected change of plans.
- Comfortable in a fast-paced
environment with multiple tasks and projects at hand.
- Ability to structure own time and
create transparent approach to workflow management.
- Problem-solving/ solution
orientation.
- Good eye for detail and commitment
to high quality outcomes.
How To Apply
Interested
and qualifying candidates should submit their CV and Application letter only to jobs@olpejetaconservancy.org
){kind=link}