Job Title: Procurement Manager
Hiring Organization: Kenya
Red Cross Society
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/16/2024
Overall,
Purpose
Responsible
for development, implementation and evaluation of effective procurement plan
and tender specifications for purchasing supplies and capital equipment in line
with the approved budget.
Duties & Responsibilities
- Provide
technical leadership to drive the implementation of procurement and
supplies policies and plans aimed at cost effective acquisition of high
quality, materials, goods and services
- Prepare
strategic procurement plans and budget outlining key activities to be
undertaken, the projected cost, funding sources as well as expected
outcomes
- Develop
and implement flexible and responsive procurement and stores management
system for monitoring and tracking costs as well as maintaining up-to-date
inventory of goods and services.
- Process
approved purchase requisitions and recommending the most appropriate
method of procurement, either through direct purchase or through a
competitive bidding process.
- Develop
detailed tender specifications and performance standards to facilitate
procurement of capital equipment, goods and services in strict compliance
with the Society’s approved policy as well as donor requirements
- Organize
procurement selection meetings to consider tender applications against
approved technical specifications and with due regard to market price,
cost, quality and speed of delivery as well as economy of operations.
- Participate
in meetings to negotiate procurement contracts with suppliers and vendors
and following up to ensure that all contractual obligations are fulfilled
within budgetary limitations and in accordance with the performance
agreement.
- Implement
cost-effective disposal of obsolete machinery, equipment, furniture and
other salvage goods in accordance with the Society’s and donor policies
and procedures.
- Participate
in multidisciplinary teams to develop, implement and evaluate strategic
management plans, in order to improve performance standards and
organizational effectiveness
- Participate
in performance management programmes in order to ensure continuous
monitoring and measurement against realistic but challenging targets.
- Assess
training needs as well as develop and implement on-the-job training
programmes aimed at equipping staff with the necessary knowledge and
skills to undertake cost-effective procurement and supplies activities.
- Represent
the Society at meetings, conferences and workshops and other forums to
promote the activities of KRCS and articulate humanitarian relief issues
- Prepare
concept papers, periodic progress reports and annual reports showing
achievements of the procurement unit against planned targets as well as
providing justification for performance variances and areas of improvement
- Oversee
and manage the clearance and forwarding of all the international
shipments. Ensuring permits and necessary certifications are issued ahead
of any shipments
- Offer
guidance to procurement and user department teams, regional and branches
on all matters related to procurement policies and processes
- Management
of Organization Insurance Covers and Reporting, following on claim
documentation and submission to Insurance Companies.
Academic
Qualification
- Bachelor’s
Degree in Procurement and Supply Chain Management/Administration
- Relevant
professional qualification.
- Professional
Qualifications
- Member
of a relevant professional body (KISM/CIPS)
- Experience
- Minimum
of five (5) years’ relevant experience with one years (2) at supervisory
level
Skills/
Knowledge
- Ability
to interpret long term plans, programs and budgets developed at senior
management level.
- Interpersonal
and leadership skills.
- Business/Financial
Acumen, Business Savvy, Innovative.
- Project
management skills.
- Ability
to develop plans, programs, SOPS, and coordination of workflows.
- Stakeholder
relationship management.
- Demonstrate
high levels of integrity.
- Decision
making.
