Job Title: Human Resources and Administration Manager
Hiring Organization: The
Green Belt Movement
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/22/2024
The
Greenbelt Movement is in an exciting growth phase, expanding its work in Kenya
and increasing its influence across Africa. GBM seeks a full-time Human
Resources and Administration Manager. Based in Nairobi, he/she will report to
the Executive Director. The Manager will be a human resources generalist who,
working with the senior leadership team, will be responsible for delivering
innovative and strategic people solutions. He/she will act as an employee
champion and change agent through anticipation of human resources-related needs
and formulating strategies to deliver value added services to management and
employees that reflect the objectives of the organization. The manager will
also be responsible for the administrative functions of the organization,
including supervising procurement and other general support staff. The manager
will uphold and exemplify The Greenbelt Movement, its vision, mission, values
and objectives.
Key Responsibilities
Recruitment:
Initiate
transparent and competitive recruitment and selection processes (from the
review of job descriptions to the screening of candidates) as well as ensuring
the timely management of the process.
Provide
advice on recruitment and selection processes in line with corporate guidelines
and policies, leading to the timely sourcing, selection and placement of the
required talent.
Provide
advice on effective succession management and workforce planning through timely
and accurate projection of vacancies and staffing requirements
Performance
Management
Provide
advice on the performance management and development process and regularly
monitor completion rates, providing updates to senior management.
Work with
head of departments to develop and or update key performance indicators and
ensure timely appraisals are done
Facilitating
trainings to embrace a performance management culture in the organization.
Work
closely with management and employees to improve work relationships, build
morale, and increase productivity and retention
HR
Advisory
Provide
advice and support to managers and staff on human resources related matters.
Advocate
for the best application of HR practices, staffing, development, and
organizational planning and design.
Advise
management on the legal and other implications resulting from HR related
decisions.
Keep
records and compliance with the Protection of Personal Information Act and
internal policies and procedures
Maintain
knowledge of trends, best practices, regulatory changes, and new technologies
in human resources, talent management, and employment law.
Participate
and/or lead special human resources projects.
Compensation
and Benefits
Ensure
the adequacy of employee benefits and compliance with the same
Lead in
carrying out regular salary surveys to ensure the organization remains
competitive or as guided by HQ
Staff
Development and Career Support
Identify
and analyse staff development and career support needs and design programs to
meet identified needs.
Prepare
monitoring reports on staff development and career support programmes,
Provide
advice on mobility and career development to staff.
Work
closely with line managers to assesses training needs and identify training
programs for staff at all levels throughout the organization
General
HR & Admin operations
Maintaining
employee files by making sure all personnel files have the necessary
documents-contracts, personal information form, performance appraisals,
statutory documents, academic certificates, CVs etc
Maintaining
records on contract expiry dates and flagging contracts that are due to expire.
Ensure all staff have valid contracts
Monitors
annual leave, R&R and sick leave entitlements for all staff. Works with all
supervisors to ensure that they have a leave plan in place for their teams.
Put in
place initiatives to promote and preserve the culture of the organisation by
providing advice and guidance on general matters concerning employees
Ensure
health and safety standards are adhered to by all the staff members
Take
charge of day to day ad hoc administrative work in the department and perform
other duties as assigned
Manages
and resolves complex employee relations issues. Conducts effective, thorough
and objective investigations
Prepare
reports to the line Manager and Board requirements
Strategy
Support
the organization with organizational design processes.
Assist
with planning, formulation and implementation of an effective HR strategy
aligned to overall GBM strategy
Provide
strategic guidance and coaching to guide senior management on varied HR matters
Requirements:
Degree in
human resources management, business administration or higher diploma in
similar field
Membership
with IHRM or relevant professional body preferred.
At least
five years’ working experience in a similar role, preferably with an
international or local NGO and good knowledge of HR best practices and
standards.
Excellent
experience in and knowledge of labour laws, regulations, policies, principles,
concepts, and best practices.
Proactive
approach to work and good self-motivation
Strong
organizational and problem-solving skills
Excellent
inter-personal skills and ability to deal with people from different cultures.
Demonstrated
commitment to respect, equity, diversity, and inclusion including gender
equality.
Ability
to deal authoritatively with a range of partners.
A
strategic thinker with strong leadership capabilities, highly motivated,
committed and goal orientated.
Ability
to work flexibly and to adapt to changing demands and circumstances.
Ability
to travel locally and, occasionally, within the region.
Be a
citizen of Kenya or have authorization to work in Kenya
How To
Apply
The
applications should be submitted to recruit@platinumadvisory.co.ke
on or before Friday
26th January 2024 with ‘Human
Resources and Administration Manager Application’ as the
subject line.
