Job Title: Grants
Officer
Hiring Organization: LVCT
Health
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/22/2024
The Grants Officer shall provide support on multi-donor grants management portfolio of LVCT Health. The officer will have a broad and deep understanding of the relevant donor and award rules and regulations, organization’s policies and proactively identify compliance risks throughout the life cycle of the various grants and Subgrants. S/He will work collaboratively with the LVCT Health’s projects’ teams in ensuring that the organization complies to the requirements of the various grants. S/He will be actively involved in subaward management including pre-award assessments, contracting, building strong financial, budgeting, compliances and project management systems that ensure transparency, accountability and efficiency in utilizing donor resources.
S/He will
be involved in developing and embedding best practices in grant management in
relation to compliances with the various donors’ rules and regulations.
This
position reports to the Senior Grants Officer and works collaboratively with
the Finance Department at the LVCT HQ.
Roles
and Responsibilities
Grants
Management
Ensure
grants and contracts are well administered and that program and support teams
are kept updated on the respective donor and award regulations and requirements
including keeping track on programmatic implementation and budgets.
Preparation
of periodic financial reports ensuring timely delivery of high-quality reports
that meet donors and LVCT requirements.
In
collaboration with the finance team, support the program technical leads and
operations staff with understanding the financial reporting requirements and
budget monitoring of the grants.
Support
in the development of awards workplan budgets and budget monitoring.
Support
the program staff in budgeting, grant revisions, modifications, no-cost
extensions and budget realignments
Review
financial commitments for the grants including PRFs, LPOs and participants’
reimbursements to ensure adequacy of supporting documentation, budget
availability and compliance with donor and award requirements, cost principles
before the payments and procurement are processed.
Ensure
safe custody of documentation of all the awards & Sub-awards including all
modifications, renewals and terminations.
Prepare a
synopsis of awards for sensitization to the LVCT Health projects’ staff.
Proactively
support in the development and execution of the closeout plans for the
respective awards.
Close
monitoring of the award budgets to ensure that all obligations of LVCT Health
are met without any financial and programmatic risk exposure to LVCT Health
before close-out of an award.
Ensure
that the financials of LVCT Health are fully reconciled and cleared before the
closure of any award agreement and provide a certificate of zero liability
before formal closure.
Closely
work with Finance Manager and HR Department on monitoring and updating on
budgeted Support on budgeting for new business development
Compile
monthly grants budgets vs expenditures report and disseminate to the program
teams and other stakeholders.
Build the
capacity of the program team on budget development and monitoring.
Sub-Awards
Management
Support
in pre-award assessments for potential sub-recipients and develop and execute
capacity building plans to address identified needs.
Work
jointly with the relevant Program and the subgrantee team in developing sub
grantee annual workplans and budgets and ensure they are reviewed and approved.
Support
in preparation of the Subawards agreements and modifications. Support in
conducting trainings to sub-grantees on understanding the subaward terms and
conditions, compliances with donor regulations and Sub-award reporting
requirements.
Reviews
financial reports and funds requests for accuracy, allowability and compliance
with respective sub-award agreements.
Support
in setting up of financial management systems for the sub-awardees, and the
training of sub-awardees personnel as necessary.
Provide
ongoing support to sub-recipients to improve their programmatic, operational
and financial performance, build their operational capacity, and reduce the
risk to the project and Lvct Health
Monitor
the financial performance status of the sub-grantees including award amounts,
obligations and reported expenditures and pipeline.
Maintain
accurate, complete, and up-to-date information on all assigned awards for the
full life cycle of the Subawards. Provide ongoing assistance in reviewing sub
awardees financial and accounting policies and procedures and also their
internal control system.
Provide
relevant financial information for decision making to the sub-awardees and
technical teams in order to facilitate proper program implementation.
Qualification/Experience
Requirements
Minimum
of Bachelor’s degree in Accounting, Finance.
Certified
Public Accountant (CPAK)/ACCA.
5 years
of experience in as similar position in a donor funded organization.
Experience
using ERP Dynamic D365 will be an added advantage
Experience
using MS Windows and MS Office packages (Excel, Word, PowerPoint).
Required
Competencies
Good
Interpersonal skills
High
integrity, honesty, initiative and team-player
Ability
to work with minimum supervision.
Good oral
and written communication skills.
Ability
to work in a dynamic environment under tight deadlines.
How To
Apply
Interested
and qualified candidates are invited to submit their applications and CV along
with a cover letter expressing interest and indicating Salary history and
expectations to recruitment@lvcthealth.org.
Applications will be reviewed on a rolling basis. Only shortlisted candidates
will be contacted. The position applied for and reference number should be
clearly indicated on the subject line and cover letter. Female candidates are
encouraged to apply.
