Job Title: Grants Accountant
Hiring Organization: Fairtrade
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Certified
Producer
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/22/2024
Key
Duties And Responsibilities:
Grants & Partner Management
Ensure
departments comply with all donor rules, regulations, and award conditions to
ensure funds are used for the intended purpose.
Monitor
deposits & money transfers and maintain balances to ensure project needs
are met.
Ensure
all costs related to the grant are charged to avoid overspending and
underspending within projects.
Monitor
budget spends and account for any variances.
Participate
in grant proposal development and extensions and provide technical support in
development of grant budgets
Monitor
financial performance for grants and produce reports according to donor
reporting requirements
Manage
preparation, consolidation and distribution of timely monthly, quarterly and
annual financial statements reflecting status of projects and or programs based
on donor requirements
Facilitate
the transfer of funds to partners, monitor fund utilization and ensure partners
understand and complete the financial reports.
Carry out
periodic review of internal control environment affecting both program and
support operations for potential risk exposures
Monitor
compliance with grant funding requirements and provide appropriate guidance to
programme and partner staff including allowable and non-allowable costs, grant
closeout, preparation of budget modifications and requests for carry over or
extensions as needed.
Consolidate
regular progress reports from the projects managers and provide donor reports.
Ensure donor rules are adhered to and reporting instructions followed
Regularly
review of partner organization’s reports and provide them with documented
feedback ensuring they comply with FTA Financial Management Guidelines
Manage
timesheets
Financial
Management
Post and
review all expenditures and transactions in Oracle, according to programme and
projects budgets and FTA’s internal financial procedures
Ensure
that all information required for audit is available including financial
reports and schedules
Review
payments, journal entries, cost allocations and other postings into accounting
system and ensure proper coding, data quality and integrity of all
accounting/financial transactions
Analyse
risk areas in internal controls and recommend mitigating measures
Carry out
monthly reconciliations of partner accounts.
Ensure
all partners /staff comply with the Internal control procedures at FTA.
Qualifications
A
Bachelor’s degree in Finance, Accounting or in a related field
Professional
accounting qualification such as CPA-K, ACCA
Experience
and Knowledge
At least
3 – 5 years’ experience in a similar position in an international
non-governmental organization
Experience
in managing large donor-funded budgets and donor reporting
Knowledge
of grants management, donor contracting, monitoring of expenditure, budgeting,
donor/financial reporting.
Experience
working with a multitude of donors/funding partners.
Experience
in enforcing internal financial procedures
Skills
Good
command of spoken and written English
Proficiency
in the use of accounting systems, in particular Oracle NetSuite.
Advanced
book-keeping skills, including the ability to analyse financial information and
prepare complete financial statements.
Strong
financial planning and management skills.
Ability
to analyze and synthesis complex information quickly and effectively.
Strong
networking and relationship building ability; ability to work with a range of
stakeholders, internal and external, including senior staff and donors.
Advanced
excel skills
How To
Apply
Completed
applications should be saved in the applicant’s name and the position (Grants Accountant) and
be e-mailed to recruitment@fairtradeafrica.net
