Accounts Assistant
Job Purpose
Responsible to the Finance
Officer (FO). The Account Assistant plays a crucial role in supporting the
finance department by performing various accounting and administrative tasks.
This position is responsible for timely and accurate recording of financial
transactions, maintaining records, and reconciliations, and contributing to the
overall efficiency of the finance team as guided by the college policies.
Scope of the role:
- Accounting and administration
- Accounts Payable and Receivable
- Financial Record Keeping
Your key Responsibilities:
- To ensure that all funds received from clients are receipted
in the system accurately, on time, and a valid receipt is issued
- Reconciling cash deposits/cheque collections at the end of
each day with cash book balances and Preparing cash received schedules and
summaries relating to cash receipts on a weekly and monthly basis,
separated between tuition and other receivables
- Collecting cash revenue and ensuring banking is done within
24 hours, as well as Performing reconciliation of accounts, identifying
and resolving adjustments and discrepancies in financial records
- Monitor monthly receivables activity while making sure that
billing, collection, and reporting are done
- Examine and analyze customer account details, which include
non-payments, and delayed payments, and create an internal recovery system
to ensure debtors’ days are maintained at 30 days
- Set up new customers and suppliers in the Microsoft Dynamics
NAV system, Complete general ledger account reconciliations by analyzing
transactions, comparing expected results to actual results, identifying
errors, making necessary corrections, and presenting data in a
user-friendly format
- Continuous debt collection to ensure receivables are
maintained within 30 days and match supplier invoices to the delivery
notes and the Purchase orders before updating them into the Microsoft
Dynamics NAV system
- Ensure timely Supplier Reconciliations before processing
payment and Verify that all payment documents are properly approved,
accurate, and complete before processing Suppliers, Staff, and Students
Payments by EFT, Cheque or Mpesa
- Calculation and Deduction of Withholding Taxes where
applicable, adjusting the WHT and issuing withholding certificates, and
assisting with the tax provision reporting process and the tax compliance
process including the submission of tax returns and tax payments to the
relevant tax authorities
- Ensure that all adjustments to supplier accounts including
credit /debit notes are approved accordingly before processing and
responding to queries from the suppliers and customers
- Liaising with the procurement department regarding any
supplier queries and Prepare payables and receivables audit schedules
- Any other duties assigned by management.
Qualifications
Minimum requirements:
- Bachelor’s Degree in Accounting and Finance plus CPA (I) or
equivalent qualifications
- Over two (2) years of experience in financial accounting in a
learning institution
Key Skills and Competencies
- Considerable knowledge of financial accounting and debt
collection systems
- Ability to perform professional accounting work by the
international “Generally Accepted Accounting and Auditing Principles”
(GAAP), procedures and controls
- Effective communication skills ability to present ideas
clearly, both orally and in writing, and to prepare comprehensive reports
- Ability to identify and resolve problems promptly, gather and
analyze information skillfully, develop alternative solutions, work well
in group problem-solving situations, and use reason even when dealing with
emotional topics
- Considerable knowledge of computerized information and
financial management systems, proficiency in database systems, spreadsheet
and flow chart applications, computerized accounting systems
- Demonstrate ability to meet deadlines, analyze financial and
operational data and information, think analytically and critically
- Ability to maintain a high level of confidentiality, remain
open to new ideas, and experiment with improved systems and proven methods
- Ability and willingness to make consultative decisions,
exhibit sound and accurate judgment, support and explain the reasoning for
decisions, include appropriate people in the decision-making process and
make timely decisions
Personal Attributes
- Team player
- Positive attitude
- Initiative taker
- Logical and detail-oriented
- Good analytical and problem-solving skills
- Highly committed and self-motivated
How To Apply
Apply before or on 15th
Jan 2023
