Senior Finance Manager
Job Description
The Senior Financial
Manager has overall responsibility for the finance and financial grant
management functions of the TeachWell project. The Senior Finance Manager
accurately controls and manages the implementation of accounting systems for
the project and collects and processes IRC’s financial data to provide
management, donors, grantors, creditors, and others with timely, accurate, and
understandable information.
Key Responsibilities
Act as the main finance
function within the Teachwell Consortium
Is the principal
liaison with IRC NY on all finance, accounting, grant budget management, and
cash management matters related to the Teachwell project.
Work with program staff to
prepare grant budgets, support budget realignments, develop spending plans, and
review expenditures.
Attending all Project
cycle management meetings related to Teachwell, representing finance.
Prepare donor financial
reports as per the donor agreement and ensure donor regulations are adhered to
for all aspects of the project’s operations.
Participate in Nairobi
BvAs review meeting; provide feedback on all finance-related action points and
closely monitor the Teachwell grant to ensure spending is on track.
Review of actual vs.
budget results to ensure maximum utilization of budgeted amounts and to provide
recommendations for realignments as required.
Ensure that BvAs are
provided to relevant parties on time and accurately by the 15th of every month.
Be a focal person for all
grant reporting, spending plans, etc. in the project.
Submit accurate and timely
donor reports to relevant staff.
Financial reporting, Internal
Controls, and Audit management
Ensures that all policies
and procedures are following IRC and funding source policies, procedures, and
requirements.
As required establishes
finance and supporting function policies, systems, and procedures, and directs
or performs their development, documentation, and implementation.
Designs, implements and
monitors systems, procedures, and reporting necessary to maintain on a current
basis accurate forecasts of cash requirements for meeting future spending,
including commitments entered and which obligate IRC to future spending.
Supervises the collection
of contractual and other receivables.
Develops schedules and
performs or supervises the completion of country internal control audits, and
initiates actions necessary to correct internal control weaknesses.
Facilitates and
coordinates external, internal, donor, or government audits for the project.
Oversees the protection of
the country’s assets (cash, inventory, NEP) through the enforcement of internal
control policies and procedures.
Maintains current
knowledge of local government requirements related to financial matters and
ensures compliance with tax regulations and other legal requirements.
Subgrants
Provide training on
financial matters to TeachWell partners, as identified in the Partnership
Capacity Assessment.
Assist the Partnership and
Grants Manager with the review of sub-grantees’ financial reports.
Track partners’ spending
and provide advice to the Deputy Project Director and the project SMT as
needed.
With the Grants and
Partnership Manager, review partner financial reports (and narrative reports
for consistency) and supporting documents to ensure compliance with the
partnership agreement, donor regulations, and IRC policy, and provide feedback
to the partner as appropriate.
Lead timely and effective
finance review and reflection (monitoring), identifying appropriate follow-up
actions, and providing completed reports to Partnership Lead.
Assist in the close-out of
partnership agreements, including about financial verification and asset
confirmation.
Assist the Crisis Modifier
(CM) Senior Manager in developing financial sub-granting procedures that are in
line with IRC policies and regulations.
Other
Any other duty as assigned
by the supervisors.
Qualifications
A bachelor’s degree in
accounting, Business Administration, Commerce, or Finance with a recognized
professional certificate in accounting such as CPA, or ACCA.
A master’s degree with a
Finance concentration will be an added advantage.
Not less than 3 years at a
senior level within the Finance Department of an international organization.
Experience in the humanitarian sector will be an added advantage.
Current or previous
experience within IRC in a similar role is an asset.
Extensive experience in
working with computerized accounting systems, standard spreadsheets, and
database programs.
Required Experience &
Competencies:
Excellent written and
spoken English.
Proactive and self-starter
Able to identify and
communicate potential problems and propose solutions to the level of management
appropriate to effect solutions.
Able to function
effectively in a loosely structured, but complex work environment and to set
appropriate priorities and deal effectively with numerous simultaneous
requirements.
Ability to carry out
responsibilities independently with minimal technical support from within the
program organization.
Good communicator who can
function in an organizational environment involving a diversity of cultures,
and languages-
Committed to staff
training and development.
