Executive Assistant
Our client in the
Financial Service industry seeks to hire an Executive Assistant to the Managing
Director to provide full administrative support at a senior level ensuring
smooth management of the day-to-day affairs, as well as handling sensitive and
complex issues professionally and objectively. (Gross Salary: 80K – 100K).
Key Responsibilities
- Completes a broad variety of administrative tasks for the
Director.
- Works closely and effectively with the Director to keep
him/her well informed of upcoming commitments and responsibilities,
following up appropriately.
- Acts as a “barometer,” having a sense of the issues taking
place in the environment and keeping the Director updated.
- Managing an extremely active calendar of appointments;
completing expense reports; composing and preparing correspondence that is
sometimes confidential.
- Arranging complex and detailed travel plans, itineraries, and
agendas; and compiling documents for travel-related meetings.
- Plans, coordinates, and ensures the Directors’ schedule is
followed and respected.
- Provides “gatekeeper” and “gateway” roles, creating win-win
situations for direct access to the Directors’ time and office.
- Communicates directly, and on behalf of the Director to the
staff, and others, on matters related to their programmatic initiatives.
- Prioritizes, and follows up on incoming issues and concerns
addressed to the Director, including those of a sensitive or confidential
nature.
- Determines appropriate course of action, referral, or
response.
- Provides a bridge for smooth communication between the
Directors’ office and internal departments; demonstrating leadership to
maintain credibility, trust, and support with senior management staff.
- Provides leadership to build relationships crucial to the
success of the organization, and manages a variety of special projects for
the Director, some of which may have organizational impact.
- Completes critical aspects of deliverables with a hands-on
approach, including drafting acknowledgment letters, personal
correspondence, and other tasks that facilitate the Directors’ ability to
effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously,
and proactively, and follows through on projects to successful completion,
often with deadline pressures.
Skills & Qualifications
- Degree in Business Management or related fields.
- Min 5 years of work experience in a similar position.
- Must have worked in the same capacity supporting C-Level
Executives.
- Tech Savvy and strong organizational skills that reflect the
ability to perform and prioritize multiple tasks seamlessly with excellent
attention to detail.
- Demonstrated proactive approaches to problem-solving with
strong decision-making capability.
- Highly resourceful team player, with the ability to also be
extremely effective independently with emotional maturity.
- Highly confidential and a person of integrity.
- Ability to effectively use various required office software,
machines, and equipment used in the office.
How To Apply
If you are up to the challenge and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Executive Assistant to the Director – Financial Services ) to vacancies@corporatestaffing.co.ke before 10th August 2023.
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