Job Title: Operator, Dispatcher / Operations Assistant M/F
Responsible for coordinating dispatch schedules,
assigning vehicles and drivers, tracking deliveries, preparing operational
documents, updating records, and resolving transport delays with relevant
teams. Requires a Diploma or Certificate in Business Administration, with at
least 3 years of dispatch or operations support experience. This is a
full-time, on-site position based in Nairobi.
Key
Responsibilities
Responsible
for supporting the operations execution of assigned ANT jobs and files.
Coordinate
with ANT job owners and file operators/supervisors and the back office to
ensure the execution of the assigned jobs and files documentation in the
applicable operating system(s) is done as per company SOP and policy.
Ensure
all files are handled with utmost confidentiality and compliance with statutory
requirements and company policy
Operationally
responsible for all archiving functions at ANT – Physical archiving (on and
offsite) as well as online archiving (EDOC).
Physical
archiving of all ANT files in coordination with all file operators
/supervisors.
Online
archiving of all ANT files in the online archive /record systems EDOC / SARISSA
in coordination with all file operators /supervisors.
Support
the administrative requirements of the ANT facilities and staff and to ensure
operations as per company business requirements.
Support
the ordering and distribution of office supplies.
Support
and coordinate with relevant service providers daily maintenance (IT, access,
security, cleaning schedules).
Co-ordinate
general approved activities (travel/ taxi/ petty cash…) for the ANT team.
Keep
Management updated on staff / facility requirements to enable normal company
operations.
Any other
role as may be assigned by management from time to time.
Alternate
to file operators whenever necessary.
Qualifications
Diploma
in business management or related field.
3 years
working experience
