Job Title: Billing Officer
Responsible for preparing and processing customer
invoices, verifying billing information, reconciling accounts, following up on
outstanding payments, and resolving billing queries. Requires a diploma or
degree in Accounting, Finance, Business, or a related field. This is a
full-time, on-site position based in Nairobi
Job Summary
The position holder will be
responsible for ensuring accurate and timely billing while maintaining proper
financial controls, resolving discrepancies and ensuring compliance with
company policies and applicable tax requirements. Reporting to the Treasury and
Accounts Receivable Manager, the role will support billing, cashiering and
payment allocation within the Finance department. If you are detail-oriented
with a solid background in accounts receivable, we encourage you to apply.
Key
Responsibilities
Prepare
and process accurate and timely invoices in accordance with approved client
contracts, price lists, billing procedures and client-specific requirements.
Verify
billing information against supporting documents, service records, approved
rates and applicable client requirements before invoice generation.
Ensure
timely issuance of invoices and receipts through the appropriate systems,
including eTIMS, in compliance with applicable tax requirements.
Assist in
the accurate processing and reconciliation of daily cash transactions, ensuring
cashiering drawers are closed properly and on time.
Support
the verification and banking of cheques, voiding of cash receipts in accordance
with approved procedures, and preparation of cashiering and treasury reports.
Monitor
outstanding cash transactions and follow up on discrepancies and unaccounted
collections to ensure timely resolution.
Process
customer payments accurately and promptly against the relevant invoices and
customer accounts, ensuring all allocations are supported by appropriate
documentation.
Verify
payment details against bank statements, remittance advice, receipts and other
supporting documents.
Investigate
and resolve billing queries, unapplied or unidentified payments, misallocations
and other discrepancies in a timely manner.
Maintain
accurate, complete and up-to-date records to support financial reporting,
reconciliations and audit requirements.
Ensure
proper custody and control of financial documents and records in accordance
with established company policies and procedures.
Ensure
compliance with company policies and procedures, Health, Safety and
Environmental regulations, and all statutory requirements including ISO, audit,
and finance and accounting standards.
Perform
any other duties as assigned by the supervisor/management.
Qualifications
The candidate must have the
following:
Bachelor’s
degree in Accounting, Finance or any business-related field.
At least
two (2) years of relevant experience in accounts receivable or general
accounting.
Good
understanding of accounting principles and accounts receivable processes.
Proficiency
in Microsoft Excel and other Microsoft Office applications.
Strong
numerical, analytical and reconciliation skills.
High
level of accuracy and attention to detail.
Good
organizational skills and ability to manage competing priorities.
Strong
communication and interpersonal skills.
High
standards of integrity, confidentiality and accountability.
Ability
to work independently and collaboratively within a team.
Flexibility
and willingness to work across multiple finance functions.
How to Apply
Interested and qualified
persons are requested to make their applications, including an updated CV,
cover letter and copies of their academic certificates and transcripts, to career@lancet.co.ke
