Admissions Officer manages student admissions processes, record keeping, and office administration, requiring a Business Bachelor’s degree, 3+ years educational institution experience, and proficiency in OpenApply, Navision, or ManageBac (preferred). Full-time role in Mombasa.
Job Summary
We are seeking a suitably
qualified and organised individual to fill the position of Admissions Officer.
The successful candidate will be responsible for the admissions process,
including managing records and administrative tasks, and will assist with planning,
organizing, and participating in activities related to the Admissions Office.
Duties & Responsibilities;
Admissions
Management and Coordination
Coordinate
the Academy’s admissions processes, including enquiries, applications, entrance
assessments, interviews, and enrolment, in line with established policies and
timelines.
Manage
communication with prospective families and applicants, including preparing and
issuing offer letters, regret letters, enrolment confirmations, and other
admissions correspondence.
Maintain
accurate admissions documentation and student records, including academic
records, assessment results, behavioural information, and student exit
documentation.
Outreach,
Promotion and Relationship Management
Support
the implementation of strategies to promote the Academy and attract prospective
students and families.
Coordinate
Open Days, school tours, outreach activities, and other promotional events.
Build
positive relationships with parents, schools, and community organisations while
supporting admissions-related marketing, publications, and digital
communication.
Data
Management and Reporting
Maintain
accurate and up-to-date admissions databases, student profiles, enquiry
records, and enrolment statistics.
Prepare
regular admissions reports and monitor application and enrolment trends to
support management decision-making.
Ensure
the accuracy, confidentiality, and proper filing of all admissions-related
information and documentation.
Financial
Assistance Programme
Collect
and compile applications and supporting documentation for the Financial
Assistance Programme.
Prepare
and issue financial assistance decision letters, follow up on parent feedback,
and maintain accurate programme records.
Administrative
and Operational Support
Support
the improvement of admissions systems and operational processes, including
assisting with admissions budgets and operational plans.
Collaborate
with relevant departments to facilitate student transitions, onboarding, and
data integration.
Ensure
admissions forms and publications are regularly updated and undertake other
related administrative duties as assigned.
The requirements
A degree
in business related field.
Minimum 3
years experience in an educational institution.
Knowledge
ion OpenApply, Navision and Managebac is preffered.
Excellent
oral and written communication skills.
Data
analytical skill is essential.
