Office Administrator II coordinates administrative support, manages executive schedules, and handles office communications, requires a Secretarial Studies, Business, or Office Management Degree. Full-time role in Nairobi.
Duties and responsibilities at this level will
involve taking oral dictation; using e-office to research and process data;
operating office equipment; attending to visitors/clients; handling telephone
calls; handling customer inquiries and complaints; coordinating schedules of
meetings and appointments; coordinating travel arrangements; ensuring security
of office records, equipment and documents including classified materials;
ensuring security, integrity and confidentiality of information; maintaining an
up-to-date filing system in the office; preparing responses to routine
correspondence; managing office protocol and etiquette; and guiding and
supervising other office administrative services personnel; maintaining office
diary, appointments and travel itineraries; coordinating schedules of meetings;
and supervising office cleanliness.
Requirements
For appointment to this level a candidate must
have:
Bachelor’s
degree in Secretarial Studies or Bachelor of Business and Office Management or
its equivalent qualification from a recognised institution;
OR
Bachelor’s
degree in Social Sciences plus a Diploma in Secretarial Studies from a
recognised institution; and
Proficiency
in computer applications.
