JOB REFERENCE NO. NLAS/RMA II/8/1/2026/27:
National
Legal Aid Service is recruiting a Record Management Assistant II position. The salary for the role is
Ksh 52,844 – 78,765 monthly. Proficiency in records management, document
archiving, and information management is required.
Qualifications.
The
following are the recognized qualifications for the cadre:
- At least three (3) years cumulative work experience at the grade of
Records Management Assistant III or comparable position in the public
Service or private sector;
- Diploma in any of the following fields: Records Management,
Information Management, Information Science, Library Science, or its
equivalent qualifications from a recognized Institutions; and
- Shown merit and ability as reflected in work performance and result;
Duties and Responsibilities
The:
Record Management Assistant II is responsible for the following functions:
- Receiving, opening, sorting and dispatching mails;
- Maintaining registers for incoming and outgoing mails;
- Ensuring the security of files and documents;
- Ensuring pending correspondences are brought to the attention of the
supervisor and appropriate action taken;
- Preparing appraisal and disposal schedule of file and documents in
liaison with relevant stakeholders;
- Digitizing NLAS document for circulation and archiving;i.
- Maintaining the registry is in good standard; and
- Responding for archival and safety keeping of all documents
Remuneration
will be in accordance with NLAS Salary Scale:
- NLAS GRADE 8. Kshs. 52,844 x 3,703 – 56,547 x 3,703 – 60,250 x 3,703
– 63,953 x 3,703 – 67,656 x 3,703 – 71,359 x 3,703 – 75,062 x 3,703 –
78,765 p.m.
How to Apply
NOTE:
NLAS Grades 1, 2 & 3 are on a three-years contract basis, renewable once
while the rest are on permanent and pensionable terms
Interested persons who meet the minimum criteria are requested to submit
applications enclosing copies of the following documents.
- National Identity card
- Certified copies of relevant academic and professional
certificates,
- Any supporting documents and testimonials..
- Detailed Curriculum Vitae with three Referees
Application Process
- More detailed job descriptions for these vacancies can be accessed
on our website: www.nlas.go.ke
- All applications should be submitted ONLINE to recruitment@nlas.go.ke on or
before 14th August 2026 at 5:00pm Kenyan time.
- and the letter quoting the specific position and the reference
number e.g., NLAS/CEO/1/1/2026/01
All
application letters should be addressed to:
Chief
Executive Officer,
National Legal Aid Service,
P.O Box 45597-00100
Nairobi
- Please note that HARD COPY APPLICATIONS WILL NOT BE ACCEPTED.
- Only shortlisted and successful candidates will be contacted.
- Canvassing in any form will lead to automatic disqualification.
The
National Legal Aid Service is an equal opportunity employer; it does not charge
any fee at any stage of the recruitment process.
Successful candidates MUST satisfy the requirements of Leadership and Integrity
as set out in Chapter six (6) of the Constitution of Kenya and shall be
required to present the following documents before being issued with an offer
letter;
- Clearance from Ethics and Anti-Corruption Commission;
- Tax Compliance Certificate from Kenya Revenue Authority;
- Certificate of Good Conduct from the Directorate of Criminal
Investigations;
- Certificate of Clearance from Credit Reference Bureau; and
- Clearance Certificate from Higher Education Loans Board or proof of
ongoing repayments.
