The Payables Accountant at Penda Health will be responsible for maintaining accurate and timely account payable records in compliance with the organization’s financial policies and procedures. They will process vendor invoices, reconcile accounts payable transactions, and support financial reporting and audit services. The Payables Accountant will drive process improvements to enhance efficiency, control, and reporting accuracy. They will work cross-functionally to resolve discrepancies, manage supplier relationships, and optimize the payables cycle.
Key
Responsibilities
Reports to: Treasury Accountant
Culture
- Models being a reliable and consistent teammate,
appreciating colleagues efforts in accomplishing Penda’s goals.
- Demonstrates commitment to Penda’s mission by
actively supporting and collaborating with other teams across the
organization.
- Openly debates with peers on constructive ways
to resolve issues and improve existing processes.
- Handles conflict and feedback constructively,
fostering a culture of open dialogue and cooperation.
- Provides collaborative support in achieving
periodic projects within the Treasury and Payables department.
Accounts Payable Processing
- Ensure timely and accurate posting of invoices
into Xero, confirming all invoices received during the week are posted by
end of the same week.
- Ensure all bills posted adhere to the three-way
matching principle and verify against the warehouse tool.
- Follow up on any missing invoices and credit
notes by the 20th of each month.
- Support the junior payables accountant in
preparation of the weekly payment list.
- Allocate all payments in the accounting system
the day after processing and circulate remittance advice to suppliers.
Supplier Account Management
- Maintain updated supplier accounts reconciled
monthly by the 30th against supplier statements.
- Close out all outstanding reconciling items
monthly in discussion with the Lead Payables Accountant.
- Request supplier statements monthly by the 5th
of the following month.
- Update urgent payment lists with payment status
to enable procurement visibility.
- Resolve incoming queries on assigned supplier
accounts professionally and within the week raised.
- Build and maintain strong relationships with
supplier contact representatives.
Financial Reporting
- Ensure all invoices are captured in the system
by the 6th of the month for monthly management accounts.
- Update the accrual tracker and listing after
carrying out monthly accrual reconciliations.
- Ensure the vendor aging report is up to date at
end of each period closure.
- Ensure expenses are recorded in line with budget
guidelines and allocated to correct account lines and departments.
- Reconcile the credit card by the 6th of every
month and perform ledger reconciliations for accruals, credit card,
withholding tax and other payables accounts.
Inventory Reconciliation
- Collaborate with the Inventory Accountant during
month-end close to resolve inventory discrepancies and post or follow up
on invoices and credit notes.
- Ensure all concerns raised during inventory
reconciliation are resolved within one day to enable timely
reconciliation.
Qualifications
& Experience
- Bachelor’s degree in business management,
Finance & Accounting.
- Relevant professional qualification (ACCA/CPA
section IV)
- At least 3 years work experience in payables
management in a busy work environment preferably in the health industry.
- Distinctly self-motivated and capable of
handling multiple tasks without compromising on quality.
- Good technical acumen especially in MS office
and Google Workspace.
- Team player with the ability to effectively
communicate and collaborate with multiple parties.
- Solid understanding of basic accounting and
accounting payable principles.
- A fast learner with the ability to prioritize,
manage and follow projects/tasks through to completion.
- Experience in performing and participating in
billing, accounts payable analysis and reconciliation with good
understanding of procurement processes.
- Highly organized, analytical, detail oriented
with strong time management skills.
How to
Apply
