Reporting To: Product Operations Director,
Location: Nairobi,
Gross Salary: Ksh 120,000 – 130,000.
Our client is a non-profit organization committed to
increasing access to menstrual health solutions and empowering girls and women
through sustainable health, education, and dignity initiatives. They are
seeking to recruit a highly organized and proactive Supply Chain Officer
to support efficient procurement, logistics, inventory management, and
operational coordination within the Kenya Resource Hub.
The Supply Chain Officer (SCO) will oversee supply chain operations for the Kenya Resource Hub, ensuring efficient procurement, supplier sourcing, logistics coordination, inventory oversight, and operational support. The role will supervise the Resource Hub Coordinator and ensure smooth movement of materials from sourcing through dispatch while maintaining compliance with organizational standards and internal controls.
The successful candidate will support procurement
planning, monitor inventory levels, coordinate shipments, maintain supplier
relationships, and contribute to efficient and accountable supply chain
operations.
Key
Responsibilities:
Procurement & Supplier Management
- Source and evaluate suppliers for raw materials,
operational supplies, and kit production requirements.
- Obtain quotations, analyze supplier proposals,
and recommend cost-effective procurement options.
- Prepare and process Purchase Orders and maintain
proper procurement documentation.
- Coordinate with Finance to support supplier
payments and financial reporting processes.
- Build and maintain strong supplier relationships
while monitoring supplier performance and reliability.
Expediting & Supplier Follow-Up
- Monitor supplier production schedules and
delivery timelines to ensure timely fulfillment.
- Maintain regular communication with suppliers to
mitigate delays and supply chain disruptions.
- Ensure adherence to agreed specifications,
quantities, and packaging requirements.
- Escalate supply risks or delays to management
where necessary.
Shipping & Logistics Coordination
- Coordinate local and international shipments of
materials and finished products.
- Liaise with freight forwarders, clearing agents,
and logistics providers to ensure smooth delivery processes.
- Ensure accurate preparation and maintenance of
shipping and delivery documentation.
- Support customs clearance and reconciliation
processes through proper documentation management.
Inventory Oversight & Control
- Oversee inventory management processes conducted
by the Resource Hub Coordinator.
- Review inventory reports and ensure stock
records are accurate and up to date.
- Approve routine inventory transactions and
adjustments in line with internal procedures.
- Monitor stock levels and support replenishment
planning to avoid shortages or overstocking.
Operational Supervision
- Coordinate quarterly stock counts together with
the Finance Manager to ensure reconciliation with financial records.
Supervise and guide the Resource Hub Coordinator on operational workflows
and supply chain procedures.
- Ensure efficient receiving, storage,
preparation, and dispatch of materials.
- Support smooth coordination of hub activities
and accurate inventory movement documentation.
Supply Chain Documentation & Reporting
- Maintain proper procurement, shipping, and
inventory documentation.
- Ensure all supporting records are properly filed
and accessible for verification purposes.
- Prepare periodic reports on procurement
activities, stock levels, and supply chain performance.
- Monitor key operational indicators such as lead
times, stock availability, and order fulfillment timelines.
Qualifications
& Experience
- Higher National Diploma or Bachelor’s Degree in
Procurement, Supply Chain Management, Logistics, Business Administration,
or a related field.
- Minimum of 3 years’ relevant experience in
procurement, logistics, inventory management, warehousing, distribution,
or supply chain operations.
- Membership in KISM, CIPS, or another relevant
professional body will be an added advantage.
- Experience working within an NGO, donor-funded,
manufacturing, warehousing, or distribution environment will be an added
advantage.
Key
Competencies
- Strong procurement and supplier management
skills.
- Excellent organizational and inventory
management abilities.
- Strong communication and stakeholder management
skills.
- Attention to detail and strong documentation
skills.
- Ability to manage multiple priorities and meet
deadlines effectively.
- Strong problem-solving and analytical skills.
- Ability to work collaboratively across
departments and with external partners.
Additional
Duties
Perform any other duties assigned by the Product
Operations Director or management in support of Resource Hub and supply chain
operations.
Physical
Demands
- The role may occasionally require lifting or
movement of supplies and materials.
How to
Apply
If you are up to the challenge and possess the
necessary qualifications and experience, please
send your CV only quoting the job title in the email
subject (Supply Chain Officer – NGO) to: jobs@corporatestaffing.co.ke before 5th June 2026
NB: Only shortlisted candidates will be contacted. If
you do not receive any communication from us within two weeks of your
application, kindly consider your application unsuccessful. We appreciate your
interest and thank you for applying
Corporate
Staffing Service never asks candidates to pay any money or pay for tests at any stage of the recruitment process
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