Position Summary
African Academy of Sciences is seeking a competent
and proactive Finance Officer who
will be responsible for ensuring financial accuracy, statutory compliance,
timely reporting, and the implementation of robust financial controls. The
Finance Officer will report to the Financial Accountant. This role is suited to
a detail-oriented professional who thrives in a fast-paced, mission-driven
environment and is offered on a fixed-term basis of Five (5) months.
Key
Responsibilities
1. Reporting and Grants Management
Prepare financial reports, for review by the Head of
Finance & Program Leads, to donors in line with donor requirements and
templates.
- Experience in managing government and bilateral
donor-funded grants such as the European Union and the Bill & Melinda
Gates Foundation will be an added advantage.
- Coordinate with other staff to compile donor
reports and take subsequent corrective actions.
- Monitor program advances issued and follow up
with staff and grantees to ensure timely accountabilities.
- Help ensure compliance with donor rules, finance
policies and local government regulations.
- Preparation of various supporting schedules to
the financial statements to facilitate annual audit and assist in the
fieldwork process.
- Assist Head of Finance in responding to audit
requests from donors, developing financial management tools, and managing
close-out processes.
- Ensure clear audit trail of processed
transactions and their linkage to the accounting system.
- Ensure internal controls are maintained.
- Assist program leads in Budgeting and Budget
monitoring/budget realignment and with preparation of proposal budgets.
- Prepare monthly Budget vs. Actual Reports on the
projects for review by Project Leads.
2. Financial Management
- Review payment vouchers ensuring adequacy and
accuracy of supporting documentation.
- Validate and approve purchase requests and
co-sign for payments.Review all financial commitments and payments
requests to ensure compliance with interna Policies and procedures.
- Prepare adjusting journals for monthly accruals
for approval and posting to MS Navision system.
- Preparations of annual accruals and making
journals where necessary.
- Reconciliation of balance sheet control accounts
on monthly basis and at the year end
- Perform monthly bank reconciliations on or
before the stipulated deadline.
- Reviewing and monitoring bank balances as well
as projecting cash flow needs and requesting bank account refills from
Head of Finance & Grants.
- Carry out project related financial planning to
ensure well utilization of funds.
3. Petty Cash Management
- Maintain custody of the safe, petty cash and
cheque books and ensure approved requisitions for
- staff travel and purchase office supplies are
disbursed in time.
- Review petty cash reimbursement requests and
documentation from staff
- Ensure that the Petty cash ledger is timely
updated with all approved transactions
- Check the Safe & Cashbook at the end of the
month and ensure that the balance matches with the Cash Books
- Responsible for monthly Cash Counts.
The above job description is not exhaustive but
outlines the key expectations of the role and may
include additional duties aligned with the Finance function.
Qualifications
- Master’s degree in business, Accounting,
Finance, Management, Auditing, or its equivalent;
- Must be a CPA/ACCA holder and accredited member
in good standing.
- At least 5 years’ experience in grants
management, budgeting, financial analysis, and reporting, preferably in an
NGO context.
- Knowledge of various accounting software such as
MS Navision Dynamics, Serenic Navigator or an added advantage.
- Excellent written and verbal communications in
English. Knowledge of French is desirable
- Strong analytical, problem-solving, critical
thinking, presentation, planning and organizational skills.
- Ability to perform detailed work, frequently of
a confidential nature and/or to handle a large volume of work
systematically, optimally and accurately.
Key
Competencies & Skills
- Communication: Speaks and writes clearly and
concisely.
- Teamwork: Works collaboratively in a team
environment to achieve set goals
- Strong technical accounting skills with
proficiency in bookkeeping and financial reporting adhering to IFRS and
good standing with ICPAK
- Solid understanding of tax laws, and statutory
reporting requirements.
- Experience with multi-donor budget management
and foreign currency transactions.
- Should possess a valid passport and be able to
travel as maybe required by the role.
- Commitment to inclusion, professionalism, and
the mission and values of AAS.
How to
Apply
Interested
candidates are encouraged to Finance
Officer Advert – Fill out form,
and submit their updated CV to: The Executive Director, African Academy of
Sciences, on recruitment@aasciences.africa with the
subject ‘Finance Officer’ by 25th May 2026 17:00 hours
EAT.
 Job in Kenya - African Academy of Sciences){kind=link}