Key Responsibilities
Financial
Reporting, Audit & Compliance:
- Prepare detailed monthly, quarterly and annual internal financial
reports for supported projects and Science Programs highlighting issues on
over/under expenditure, commitments and project end dates.
- Identify any incorrect entries and liaise with PM and PI for
approval to pass adjusting journal entries in the system.
- Track donor reporting timelines to ensure timely preparation of
reports;
- Using appropriate templates, prepare donor financial
reports/statements in collaboration with PM and PIs for Finance Manager’s
(or designate) review.
- Raise invoices & follow up reimbursements and transfer advices
from donors.
- Compute project accruals annually and during project close outs and
ensure they are captured in the system at the right accounting period.
- Identify projects to be audited at least four months before
scheduled start date and liaise with Finance Manager for planning.
- Work closely with internal and external auditors in facilitating
effective project audits by availing required documents and responding to
queries (in collaboration with the Finance Manager) to ensure all issues
are resolved and clean (unqualified) report provided.
- Maintain proper financial records of projects – both soft and hard.
- Perform other post-award functions in relation to receivables and
payables reconciliation, budget revisions and project closeout functions.
Partner
Financial Management & Compliance:
- Prepare projects payment requests for partners in collaboration with
Project/Program Manager (PM) and Project Leaders.
- Ensure project partners’ financial reports are received in time and
sample supporting documents are requested and reviewed for compliance with
contractual obligations.
- Support in building the capacity of partners to enhance compliance
to ILRI and donor guidelines.
- Make necessary follow ups to ensure timely payments to collaborators
and ensure transfer advices are shared.
- Enter partner expenditure in Agresso and ensure relevant supporting
documents are (scanned) uploaded.
Budgeting
and Proposal Development:
- Provide advise especially in unit costs etc. towards development of
proposal budgets.
- Prepare proposal budgets for review by PM and Project Leader before
submission to Finance Manager.
- Support PM during institutional budgeting.
- Share project budgets (in recommended format) for uploading in
Agresso.
- Review BvA reports frequently and share proposals for budget
adjustments.
Operational
& Administrative Support:
- Review travel advance requests and expense reports for compliance
with ILRI policies, ensuring complete supporting documentation and
accurate recording of advances and expenses in the financial system
- Reviewing consultant ToRs to ensure all proposed payments are
legitimate and fully supported and making the necessary entries in the
financial system.
- Train the alternate position all aspects of this job to ensure
continuity.
- Provide additional support on demand to the clients of the unit.
- Can be called upon to work on tasks relating to other programs or
sections within finance.
Requirements
- Bachelor’s degree in finance, Accounting or related field.
- Full accounting qualifications – CPA (K) or ACCA.
- At least three years of relevant work experience.
- Work experience in non-profit or international organization
- Work experience in both research and development organizations.
- Knowledge of computerized accounting software required – preferably
Agresso
- Good computer skills.
How to Apply
