REF: MSEA/7/03/2026 (MSEA GRADE 4)
Responsibilities
Duties
and responsibilities entails: –
- Providing a high-level administrative and secretarial support to the
office of the Chief Executive and other senior staff
- Managing calendar of appointments and preparing correspondence
mostly confidential in nature; Planning and coordinating the Chief
Executive schedule and ensuring it is followed through
- Working closely and effectively with the Chief Executive to keep
him/her well informed of upcoming commitments and responsibilities,
following up appropriately
- Prioritizing conflicting needs, handling matters expeditiously,
proactively, and follow through on assignments to successful completion,
often with deadline pressures
- Reviewing communications, reports and strategic papers,
presentations for the attention of the Chief Executive
- Coordinate the completion of critical aspects of deliverables with a
hands-on approach, including drafting acknowledgement letters, personal
correspondence, and other tasks that facilitate the Chief Executive
capability to effectively lead the Authority
- Making arrangements for complex and detailed travel plans,
itineraries, and agendas
- Provides “gatekeeper” role, creating win-win situations for direct
access to the Chief Executive’s time
- Communicating directly with Board members on matters related to
executive programmatic initiatives on behalf of the Chief Executive
- Providing a bridge for smooth communication between the executive
and external contacts
- Assisting in coordinating the agenda of senior management team
meetings and off-sites;
- Maintaining office protocol and etiquette in the executive office
- Serve as the primary point of contact for internal and external
constituents on all matters pertaining to the Chief Executive
- Manage the security of office records, equipment and documents
including classified materials
- Coordinate preparation of responses to simple and complex routine
correspondences
- Establishing and monitoring procedures for record keeping of
correspondence and file movements; Ensuring security, integrity and
confidentiality of data
- Undertake any other Administrative services as may be assigned
Qualifications
For
appointment to this position, a candidate must have:-
- At least eight (8) years relevant work experience, three of which
should have been in a supervisory role
- Master’s degree in Business Management, Strategic Management, Human
Resource Management, Entrepreneurship Management, Social Sciences or any
other equivalent qualifications from a recognized Institution as an added
advantage
- Bachelor’s degree in Business Management, Strategic Management,
Human Resource Management, Social Sciences or any other equivalent
qualifications
- Proficiency in computer applications
- Membership with any relevant professional body and in good standing
- Must have shown merit and ability as reflected in work performance
and results
How to Apply
Applications
should be sent through the post office or hand delivered to the Chief Executive
Officer, clearly stating the position and reference number on both the cover
letter and the envelope, together with a detailed CV, certified copies of
academic certificates, copy of National Identity Card (ID), Names and Telephone
Contacts of three referees so as to reach MSEA by 17th April, 2026,
5.00 pm (East African Time) addressed to:
The
Chief Executive Officer
Micro and Small Enterprises Authority (MSEA)
Utalii House 10th Floor, Left wing
P.O. Box 48823 – 00100
NAIROBI
Applicants
to note; –
Only
shortlisted candidates will be required to present the following documents
during interviews;
- Original National Identity Card (ID)
- Original Academic and professional Certificates and Transcripts
- Any other testimonials
