Objective of the Position
To
contribute to the smooth administrative, logistical, and organisational
functioning of the IOHRC’s portfolio and the Humanitarian Representation Team
(HRT), ensuring efficient support.
Place in the Organization
The
Administrative Assistant reports directly to the International
Operations and Humanitarian Representation Coordinator (IOHRC).
Key Responsibilities:
- Administrative Support to the IOHRC: Ensure
the effective administrative coordination and information management of
the IOHRC’s portfolio by serving as the primary point of contact,
overseeing communications (including email monitoring), managing the
IOHRC’s calendar and meeting agendas, and organizing internal
communication channels for the IOHRC and HRT to facilitate smooth
operational functioning.
- Logistical and Organisational Coordination for the IOHRC
- Financial and General Administrative Support
- Administrative Support for the HRT Information and Knowledge
Management (IKM): Support the management of the HRT digital
workspace (SharePoint, Teams, etc.), contribute to maintaining structured
and accessible filing systems, ensure the accuracy and quality of the HRT
Engagement Tracker database through review and follow-up, and provide
administrative support for the organization of HRT Secretariat and Network
meetings, including regular and ad-hoc sessions.
Job Requirements
Experience
- Proven experience as an Administrative Assistant or in a similar
role.
- Experience within an international organisation, MSF and/or NGO or
complex multicultural environment is highly desirable.
- Experience supporting senior leadership.
Skills
and Competencies
- Excellent organisational and prioritisation skills.
- Strong ability to manage multiple tasks simultaneously in a dynamic
environment.
- Excellent written and verbal communication skills in English.
- Proficiency on use of AI tools and in Microsoft Office Suite (Teams,
SharePoint, Word, Excel, PowerPoint).
- Capacity to quickly learn and become efficient in other Microsoft
365 apps (i.e. Lists, OneNote, Forms, Bookings) or integrated in Microsoft
365 (i.e. Asana).
- Ability to work both independently and collaboratively in a
multicultural setting.
- High level of discretion and ability to handle sensitive
information.
- Proactive mindset with strong anticipation skills.
Personal
Attributes
- Flexible, rigorous and detail-oriented.
- Comfortable operating in a strategic and politically sensitive
environment.
- Strong interpersonal skills and diplomacy.
- Commitment to MSF’s mission and principles
How to Apply
