Job Purpose
The Imports
Coordinator will be responsible for managing the
end-to-end importation and customs clearance process to ensure timely,
compliant, and cost-effective delivery of goods. This role requires a hands-on
professional with solid experience in customs documentation, regulatory
coordination, and clearance execution. The successful candidate must be capable
of independently managing shipments while ensuring full compliance with
statutory and customs requirements.
Key Responsibilities
- Manage the full importation process from receipt
of shipping documents to final customs clearance and cargo release.
- Process and lodge Import Declaration Forms
(IDFs) through KenTrade and ICMS systems accurately and within required
timelines.
- Prepare, review, and verify all shipping
documentation including Bills of Lading, Commercial Invoices, Packing
Lists, Certificates of Origin, and relevant permits.
- Ensure correct HS code classification, customs
valuation, and accurate duty and tax calculations.
- Calculate shipment insurance and landed cost
components to ensure proper financial planning and compliance.
- Monitor customs entries, follow up on duty
assessments, and respond promptly to valuation queries or compliance
issues.
- Liaise directly with regulatory and statutory
bodies, including KRA, KEBS, KEPHIS, Kenya Dairy Board, Pharmacy and
Poisons Board, Kenya Radiation Protection Board, Kenya Veterinary Board,
Nairobi City County, and other relevant authorities, to secure approvals,
inspections, permits, and compliance documentation, with prior hands-on
experience required.
- Manage KEBS ISM sticker calculations and
coordination where applicable.
- Work closely with clearing agents, freight
forwarders, and suppliers to track shipment status and ensure timely
clearance to avoid demurrage and penalties.
- Maintain accurate import records and
documentation for audit and regulatory purposes.
- Stay updated on changes in customs regulations,
duty structures, exemptions, and trade agreements that may impact import
operations.
Qualifications & Experience
- Bachelor’s Degree or Diploma in Logistics,
Supply Chain Management, Business Administration, or a related field.
- 4–6 years’ practical experience in importation
and customs clearance.
- Mandatory prior experience working in a clearing
house or directly handling customs declarations.
- Strong working knowledge of ICMS and KenTrade
systems.
- Solid understanding of tariff classification,
customs valuation, and duty calculation.
- Strong attention to detail and ability to manage
multiple shipments within strict timelines.
- Membership with the Kenya Institute of Supply
Chain Management (KISM) is desirable and will be considered an added
professional credential.
Ideal Candidate Profile
- Practical, execution-driven, and capable of
independently managing clearance processes.
- Understands customs procedures beyond basic
documentation.
- Confident engaging regulatory authorities
directly.
- Proactive, detail-oriented, and accountable with
minimal supervision
How to Apply
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CVS to cvs@bridgetalentgroup.com
