We are looking for a proactive and detail-oriented student or recent graduate to join our administrative team. This role is designed to provide hands-on experience in office management, professional communication, and institutional operations. You will work closely with senior staff to ensure the smooth day-to-day running of our office.
Key
Responsibilities
- Front Office Support: Managing the reception,
welcoming guests, and handling telephone inquiries professionally.
- Documentation: Drafting, reviewing, and filing
professional correspondence, reports, and memos.
- Office Operations: Assisting in managing office
supplies inventory and coordinating mail/packages.
- Meeting Coordination: Planning and arranging
meetings, including preparing agendas and taking minutes.
- Data Management: Utilizing Microsoft Office
(Word, Excel, PowerPoint) and potentially AI tools to manage documents and
streamline workflows
Requirements
- Ongoing student or recent graduate with at least
a Diploma in Business Administration, Secretarial Studies, or a related
field.
- For those on attachment, an introductory letter
from a recognized educational institution is mandatory.
- Proficiency in Microsoft Office Suite is
essential.
- Excellent verbal and written communication
skills in English and Swahili, strong organizational abilities, and a high
level of integrity.
- Ability to handle sensitive and confidential
information with discretion.
- Should not have undertaken his/her any
internship or exposed to work experience in their area of specialization
after graduation.
- Should be available full time for at least 3
months
- Must be a Kenyan citizen aged not more than 35
years old.
How to
Apply
Applicants who meet the requirements above should
submit their updated Curriculum Vitae giving three referees, copies of all
relevant certificates and testimonials, National Identity card, including their
daytime reliable telephone number. The application to be addressed to the
undersigned and mailed to info@ugunjatvc.ac.ke or hand delivered to the
institution on or before 19th February 2026, 5:00pm. Only
shortlisted candidates will be contacted.
PRINCIPAL
UGUNJA TECHNICAL AND VOCATIONAL COLLEGE,
P.O BOX 300-40606, UGUNJA.
