Industry: NGO
- Reports to: Human Resource Manager
- Accountable to: Directors
- Supervises: Receptionists
- Location: Nakuru
- Gross Salary: Kes 50,000
Our
client is seeking an Office Manager to
ensure the smooth, efficient, and organized functioning of their office,
administrative systems, and staff support processes. This role will oversee
daily office operations, facility management, staff coordination, compliance,
and internal communications. The Office Manager will help ensure that all
staff, visitors, and ministry activities operate within a professional,
hospitable, and Christ-centred environment.
Key Responsibilities:
Office
Operations & Facility Management
- Oversee daily office operations, including
cleanliness, supplies, workspace organization, and readiness of offices,
classrooms, and shared spaces.
- Ensure front-office operations meet professional
standards: welcome visitors, manage guest needs, prepare meeting rooms,
and oversee tea/water service.
- Track and coordinate facility and asset
oversight, including office equipment, furniture, keys, and non-IT assets.
- Arrange repairs, maintenance, and replacements
in collaboration with HR and Operations leadership.
- Maintain high standards of health, safety, and
hygiene, including first-aid supplies, fire safety checks, evacuation
drills, and visitor sign-in processes.
Administrative Systems & Policies
- Develop, maintain, and update office policies,
procedures, and filing systems (digital & physical).
- Create and maintain standard office procedures,
checklists, and administrative workflows.
- Track key operations KPIs (office productivity,
response times, adherence to procedures) and recommend workflow
improvements.
- Support continuous improvement of office
processes, internal tools, and communication systems.
Staff
Support & HR Coordination
- Coordinate staff onboarding, including
preparation of orientation materials, scheduling, and system access.
- Maintain and update employee documentation,
personnel files, and onboarding records.
- Assist HR with routine administrative tasks,
attendance monitoring, and staff roster updates.
- Provide guidance to staff on office processes
and procedures under the supervision of the HR Manager.
Calendars,
Meetings & Event Logistics
- Manage staff calendars, schedule meetings,
appointments, and travel arrangements.
- Coordinate logistics for assemblies, devotions,
staff trainings, events, parent meetings, and visitor or mission-team
hosting needs.
- Ensure meeting rooms and shared spaces are
properly set up and equipped for activities.
Technology
& IT Liaison
- Liaise with IT to ensure office technology,
devices, and shared digital tools function efficiently.
- Provide basic support to staff for devices,
printers, copiers, and other office technology.
- Coordinate IT support requests as needed.
Internal
Communication & Staff Welfare
- Support internal communication by preparing
notices, memos, meeting summaries, and updates.
- Assist in coordination of staff devotions,
retreats, welfare activities, and internal events.
- Ensure timely flow of information across all
departments.
Finance,
Procurement & Budget Oversight
- Manage the office administration budget and
monitor expenditure.
- Liaise with Accounts on invoices, utilities,
procurement, and payroll-related administrative support.
- Receive, verify, and process requisitions, stock
deliveries, and forwarding of payment documentation.
Compliance
& Governance
- Ensure compliance with health, safety, legal,
and administrative requirements.
- Maintain records for audits and internal control
purposes.
- Monitor adherence to the company’s policies,
procedures, and statutory obligations.
Qualifications & Experience
- Bachelor’s
degree in Business Administration, Office Management, Operations, or
related field.
- Minimum 3–5
years of experience in office administration, operations, or facilities
management (NGO/ministry experience preferred).
- Strong digital literacy, including MS Office
Suite and shared digital tools.
- Knowledge of HR processes, procurement,
budgeting, and compliance requirements is an advantage.
- Experience in coordinating multi-departmental
operations and staff support.
How to Apply
If you
are up to the challenge and possess the necessary qualifications and
experience, please send your CV only quoting the job title on the email subject
(Office Administrator) to jobs@corporatestaffing.co.ke before 1st
December 2025
NB: Only shortlisted candidates will be contacted. If
you do not receive any communication from us within two weeks of your
application, kindly consider your application unsuccessful. We appreciate your
interest and thank you for applying
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