Job Purpose
The Procurement
Assistant will support the implementation of
INReMP’s procurement processes in accordance with GoK and IFAD procurement
guidelines. The role involves assisting in the preparation of procurement
documents, maintaining accurate records, and ensuring compliance with
procurement procedures. The Procurement Assistant will work closely with
finance and programme teams, suppliers, and service providers to facilitate
timely and transparent acquisition of goods, works, and services.
Key Responsibilities
Procurement
Planning and Documentation
- Maintain and update the procurement tracking
system and procurement plan.
- Prepare periodic procurement status reports for
internal review and donor reporting.
- Ensure adherence to GoK and IFAD procurement
guidelines, including the Public
Procurement
and Asset Disposal Act (PPADA).
- Assist in the preparation of procurement reports
and documentation for audits and reviews.
Tendering and Bidding Processes
- Assist in the preparation of bidding documents,
requests for quotations (RFQs), and tender notices.
- Support tender opening, evaluation, and
documentation of proceedings.
Supplier
and Contract Management Support
- Ensure proper filing and archiving of all
procurement documents, including bid submissions, evaluation reports, and
contracts.
- Maintain an up-to-date supplier database and
contract register.
- Liaise with suppliers and service providers to
ensure timely delivery and contract compliance.
Compliance
and Reporting
- Support procurement audits by providing required
documentation and responding to queries.
Logistical
and Administrative Support
- Process purchase orders and payment requests in
coordination with finance and programme teams.
- Coordinate logistics for procurement committee
meetings, including scheduling and documentation.
- Provide administrative support to the
Procurement Specialist and contribute to procurement planning.
Academic Qualifications
- Diploma in Procurement, Supply Chain Management,
Business Administration, or a related field.
- A valid professional certification in
procurement (e.g., CIPS, KISM) is an added advantage.
- Applicable Professional Experience
- Minimum of five years of experience in
procurement or supply chain management, preferably within a similar
GoK/donor-funded projects.
- Familiarity with public procurement procedures
and donor procurement frameworks.
- Knowledge of the Public Procurement and Asset
Disposal Act (PPADA) and related regulations.
- Competencies and Skills
- Proficiency in MS Office (especially Excel and
Word) and procurement software or
- Enterprise Resource Planning systems.
- Strong organizational, documentation, and
record-keeping skills.
- High level of integrity, attention to detail,
and ability to meet deadlines.
- Good communication and interpersonal skills.
Minimum
Requirements
Applicants
must demonstrate relevant academic qualifications, professional certifications,
and practical experience as outlined in the detailed job descriptions available
in the Ministry’s website: www.kilimo.go.ke
How to Apply
Application
Procedure
Access
the National Employment Authority’s Integrated Management System (NEAIMS)
through neaims.go.ke
Sign up
as a Jobseeker/Intern (If not already signed up)
Login
and capture your CV/Profile comprehensively
Submit
your registration in the portal
Apply
for the position(s) of interest as advertised
Frequently
check on the status of your application and wait for shortlisting to be done.
Interested
applicants are advised to sign up and apply for any of the above advertised
positions through the neaims portal (www.neaims.go.ke).
Shortlisted
candidates will be asked to submit the following documents:
- Updated Curriculum Vitae (CV)
- Copies of National ID, academic and professional
certificates
- Supporting documents and testimonials
- Letter of recommendation from the current or
recent Supervisor (Optional)
- Successful candidates will be asked to submit
documents that will indicate they adhere to the requirements of Chapter
Six of the Constitution (2010)
