Investment Admin Job in Kenya

Duties and Responsibilities

Inkomoko Kenya Investment Administrator is responsible for the items below:

Department Admin Support (40%)

Be the lead taker of Investment committee meeting minutes and other department meetings;
Be the lead administrator for Inkomoko Kenya’s LMS powered by (Odoo), tracking all borrower information – including creating and updating clients’ profiles, payments registration, and disbursements tracking;
Track, file and report on compliance with disbursements, collection and other non-financial matters;
Create reports on investment disbursement, closing investments and active investments;
Actively participate as a key staff in the weekly Portfolio Review Meeting;
Compile the pipeline from the BGS Team and prepare the lists for UNHCR verification;

Investment Compliance and Reporting (20%)

File and maintain Investment contracts, legal documents and other documents in a safer way (both paper and electronic) and meeting Inkomoko Kenya filing standards,
Manage communication between lending and other department staff and perform regular investigation to resolve all customer /team issues efficiently,
Analyze and identify all fee discrepancies in investment processes and perform regular audit on processes and ensure compliance to all requirements,
Assist with the preparation of annual reviews for projects in the investment department,
Collect and share financial reports and other relevant information to Investment manager, Snr Portfolio Manager and Regional Portfolio Director,
Prepare timely and accurate reports required by partners, stakeholders and funders including Kiva, investment committee, CBK etc…

Kiva documentation and compliance (20%)

Ensure borrowers profiles meet Kiva standards,
Select photos of entrepreneurs, have them sign photo waivers,
Prepare Kiva report on monthly basis and other departmental reports,
Write compelling descriptions of borrowers in English and post them to the international Kiva platform for fundraising,
Prepare documentation for new approved investments to be posted on Kiva website,
Ensure 100% of investment repayment schedules are matching with Kiva repayment schedules – on kiva platform,
Coordinate with lending staff to get all investment documentation needed for fundraising,
Adhere to credit policy TAT for Kiva fundraising and meet clients’ needs,
Ensure that we are adhering to the requirements of our Kiva partnership, including reporting and journaling,
Ensure that all investment documentations are updated appropriately in the system so that the Kiva fundraising tasks are performed easily.

Coordination with Finance (10%)

Identify discrepancies between different investment department reports and finance reports and propose ways to solve them,
Perform various accounting processes that deal with receipts, payments and checks issued,
Initiate collection activities on the past investments past due,
Identify signs of unusual or suspicious investment activities and make recommendations to minimize the risk factors.

Investment Closing and Disbursements (10%)

Ensure that investments disbursement adhere to investment committee approval decisions and policies,
Review and prepare requests for investment disbursements and ensure 100% compliance with the investment committee decision such as approved investment amounts and conditions for approval,
Ensure all refugee clients are verified by UNHCR prior to the disbursements in order to minimize risks,
Other duties as assigned by the supervisor.

Requirements

The Investment Administrator will be a trusted staff of Inkomoko Kenya clients. We are looking for someone with incredible attention to detail who can be sure that all of our operations and communications are in the highest order.

Basic qualifications include:

Strong English writing and reading skills is STRONGLY preferred,
A university degree in finance or other related field.
Must speak fluent English, and Swahili. Other languages are an additional asset,
Experience in investment management and access to finance for MSMEs in Kenya is a preferred,
Very strong attention to details and good follow through,
Ability to work well under pressure and ability to multitask,
Unrelenting perseverance, personal integrity, and critical thinking skills,
2+ years of work experience in relevant or applicable fields.
Must be able to legally work in Kenya.