Main Functions
- Collecting, verifying and processing all
financial documents related to service contract, technical check of
invoices to verify that VAT exemption procedure is respected,
administration of resources, and arranging payment orders;
- Maintenance of financial data records (costs
incurred, forecast budget, funds remaining);
- Preparation of requests for payment, requests
for contract amendments;
- Preparation of requests for use of
incidentals;
- Archiving all relevant documentation both,
electronically and/or manually;
- Participation in the procurement and
subcontracting procedures including preparation of related technical
documentation;
- Assisting Operating structures of PPR
secretariat and IBAR during audit missions, reviewing expenditure
verification reports drafted by the auditor of the service contract and
making comments on financial and contractual matters;
- Management of RECs, Member states and partners
budget, i.e.: monitoring available funds, reviewing the status of
MSs accounts, controlling expenditure eligibility;
- Prepare TA budget and Budget plans, take care of
all the liabilities, controlling expenditures;
- eligibility and office budget;
- Contribute to the definition of internal rules
for the review of financial progress reports; Implement and update
the PPR project database;
- Assisting the Head of animal health unit
as the Team Leader in preparation and delivering of financial
Specific Responsibilities
The
Finance and Operation Officer will work under the supervision of the Senior
Finance officer and the Coordinator of Animal Health Unit and the Project
Manager of PPR program; the overall oversight of the Sen the Director of
AU-IBAR. The Finance and Operations Officer will report to the Project Manager
and S/he will be responsible for the day-to-day financial and operational
activities of the PPR project. This includes managing budgets, accounts,
procurement, and assets management. The Finance and Operations Officer will
also work to support the IBAR in achieving its objectives. She/he will have the
following specific duties and responsibilities.
- Manage budgets and ensure that they are in line
with the project’s objectives.
- Implement financial and operational policies,
rules and regulations of AU and donors namely European Union (EU)
- Coordinate and oversee the financial and
operational activities of the project, ensuring compliance with African
Union and EUROPEAN Union (EU) rules and regulations
- Prepare and monitor the annual budgets and work
plans of the project, liaising with RECs, MSs and partners
- Provide timely and accurate financial and
operational reports to the Project management and donors,
highlighting achievements, challenges and recommendations
- Establish and maintain effective working
relationships with the project staffs, regional stakeholders, donors and
other partners, representing IBAR relevant meetings and forums
- Identify and mitigate financial and operational
risks, ensuring adherence to internal controls and audit recommendations
- Support IBAR in resource mobilization,
proposal development and grant management
- Provide technical guidance and capacity building
to the IBAR staff on financial and operational matters
- Prepare financial reports and ensure that they
are accurate and timely.
- Administer accounts and ensure that payments are
made on time and in accordance with AU policies, rules and regulations.
- Oversee procurement activities and ensure that
goods and services are purchased in a cost-effective manner.
- Perform any other duties as assigned by the
AU-IBAR Director or his/her designate.
Academic Requirements and Relevant Experience
The
incumbent should have:
- A Bachelor’s Degree in Finance, Accounting,
Business Administration or a related field with at least five (5) and
relevant work experience in financial and operational management of
complex projects or programs, preferably in the animal health or development
sector.
- Experience with financial management software,
procurement procedures and facilities management.
- Demonstrated knowledge and skills in budgeting,
accounting, reporting, auditing, procurement, human resources, and
logistics management.
- Familiarity with AU policies and procedures,
donor regulations (such as EU, ADB, USAID,etc).
Or - A Master’s degree in Finance, Accounting,
Business Administration or a related field is required with 2 years’
progressive experience with financial management software, procurement
procedures
- Demonstrated knowledge and skills in budgeting,
accounting, reporting, auditing, procurement, human resources, and
logistics management.
- Familiarity with AU policies and procedures,
donor regulations (such as EU, ADB, USAID,etc).
- Experience in supporting operations
procurement and financial activities of donor
funded projects in Intergovernmental or non-governmental
organizations
- Experience in conducting inventory or stock
taking of issues relating to finance and procurement activities
- Overall: A professional certification (such as
CPA, CMA, ACCA, etc.) is preferred.
- Knowledge of the animal health sector is an
advantage.
Required Skills
- Proficiency in Microsoft Office applications
(especially Excel) and accounting software (such as QuickBooks, SAP, etc.)
is required.
- Excellent oral and written communication skills
in English and/or French. Knowledge of other African Union working
languages is an asset.
- Ability to work independently and as part of a
team, with strong attention to detail and problem-solving skills.
- Willingness to travel within the region and to
other locations as required..
- Strong analytical and problem-solving skills.
- Excellent organizational and time management
skills.
- Ability to work independently and as part of a
team
- Proficiency in one of the AU working languages
is required, fluency in another AU language and or English in particular
is an added advantage.
Leadership Competencies
- Change Management
- Managing Risk
Core Competencies
- Teamwork and Collaboration
- Accountability awareness and Compliance
- Learning Orientation
- Communicating with Influence
Functional Competencies
- Analytical Thinking and Problem Solving
- Job Knowledge and Information Sharing
- Drive for Results
- Continuous Improvement Focus
How to Apply
