The Assets and Administration Assistant Manager will be responsible for overseeing the development and implementation of Human Resource & Administration policies and procedures. This position is also the principal assistant to the General Manager- Human Resources and Administration.
Key Requirement Skills And Qualification
Administration
- Responsible for the coordination and supervision
of the administrative function and any outsourced services of the
organization including management of premises, facilities, office
equipment and property;
- Implementation of departmental strategic work
plans;
- Provide strategic direction on administration
through development and implementation of administrative strategies,
policies, procedures, and systems;
- Implementation of departmental policies such as
CSR;
- Oversee the allocation, tracking, and condition
monitoring of all company equipment and assets;
- Maintain an up-to-date inventory of all company
equipment and assets in liaison with Finance department, coordinate the
decommissioning, transfer, or disposal of obsolete equipment in line with
asset disposal policies.
- Support procurement and onboarding processes for
new office equipment, including tagging and documentation.
- Responsible for all insurance class renewals,
claims reporting and updates, under all classes of insurance
- Ensure offices are adequately stocked and
equipped for daily operations, including consumables and general supplies;
- Provision of all staff airtime;
- Provision and management of vehicle hire and
distribution to staff
- Management of fuel;
- Manage logistics for staff travel,
accommodation, and transportation needs.
- Coordinate internal events and meetings through
effective administrative planning and venue readiness.
- Develop and monitor implementation of the Human
Resources and Administration Departmental budget
- Ensure compliance with internal policies and
regulations relating to administrative operations and asset management.
- Responsible for obtaining and renewals of all
company licenses
HR
- Ability to interpret and implement human
resources policies and procedures
- Manage employee relations, welfare, safety, and
health to foster a conducive work environment
- Recruit, deploy and retain top talent for
optimal alignment of Human Capital with the strategic mandate.
- Discipline Management
- Performance management
- Organization and coordination of training
function
- Knowledge of the Kenya labour laws.
- Team Leadership Required
- Supervise and support administrative staff
- Foster a high-performance culture through
continuous feedback, training, and coaching of administrative personnel.
Required Education
- Bachelor’s degree in Human Resources or Business
Related
- Professional postgraduate Certified Human
Resources Professional with at least 5 years’ experience
- CHRP Certification
- Minimum 5 years of relevant experience in
administrative and support services within a corporate setting preferable
FMCG.
- Minimum 3-5 years of relevant experience as a
Human Resource Generalist in a corporate setting preferable FMCG
- Male candidates are encouraged to apply.
- Must have good working experience with Microsoft
Office especially Excel (advanced preferred), word, PowerPoint and good
knowledge of Access
- Knowledge and previous use of a HRMIS system.
- Conflict resolution skills
- People and results driven orientation
- Excellent active listening, negotiation, and
presentation skills
- Competence to build and effectively manage
interpersonal relationships at all levels of the company.
How to Apply
Interested
candidates should send their CV, portfolio of marketing campaigns, and a brief
cover letter to: vacancies@jantakenya.com
