Main Purpose of the Role:
The HR and Administration Officer is responsible for
a wide range of tasks related to both human resources and office facilities
management.
Responsibilities:
- Recruitment: Participate in the recruitment process by posting
job vacancies, screening resumes, scheduling interviews, and conducting
initial candidate assessments. Onboarding: Assist in the onboarding
process for new employees, including completing paperwork, coordinating
training, and ensuring a smooth transition into the organization.
- Employee Records: Maintain accurate and up-to-date employee
records, including personal information, employment contracts, and
training records.
- Benefits Administration: Handle employee benefits
administration, which includes enrolling new hires in benefit programs,
managing benefit changes, and addressing employee inquiries.
- Employee Relations: Assist in resolving employee issues and
concerns, maintain a positive working environment, and promote employee
engagement.
- Compliance: Ensure the organization complies with labor laws
and regulations by staying informed about employment laws and assisting
with compliance-related activities.
- Policy and Procedure Implementation: Help implement HR
policies and procedures, communicate them to employees, and ensure
adherence.
Office Administration Responsibilities:
- Facility Management: Oversee the maintenance and management of
office facilities, including equipment, supplies, and physical workspaces.
- Administrative Support: Provide administrative support to
various departments, including handling phone calls, managing
correspondence, and organizing meetings.
- Inventory Management: Maintain office supplies and inventory,
order necessary items, and monitor expenses.
- Travel Arrangements: Coordinate travel arrangements for
employees, including booking flights, accommodations, and transportation
when necessary.
- Event Coordination: Plan and organize company events,
meetings, and conferences as needed.
- Office Security: Ensure office security measures are in place,
such as access control and emergency preparedness.
- Vendor Management: Manage relationships with office service
providers, such as cleaning services, catering, and maintenance
contractors.
- Financial Tasks: Assist with basic financial tasks, such as
processing invoices and expense reports.
How To Apply
Interested and qualified candidates to make their
applications by sending an up-to-date CV through careers@cityeyehospital.or.ke with the subject being “Human Resource &
Administration Officer”. These should reach us on or before 12th July
2024
