Key Responsibilities:
Financial Reporting and Analysis
Post financial data transactions into the accounting
system.
Consolidate and submit accurate project funding
requests.
Ensure timely preparation and review bank
reconciliation statements.
Prepare and consolidate accurate financial analysis
for management decision making.
Prepare Core/Logframe Combined Financial Reports.
Ensure timely review and recording of Employee
Expense Reports.
Ensure timely review and reconciliation of the
balance sheet items.
Consolidate periodic Cluster compliance reports.
Accurate data in Sun system
Maintained cut off periods.
Adequate funds available for project implementation.
Bank reconciliations prepared by the 5th of every
month
Clean bank records maintained.
No over and material under spending (over 10%) in
projects on a monthly basis.
Relevant and accurate reports submitted to the
relevant users in good time.
Advances accounted within the finance policy terms.
Properly aged and accurate balance sheet accounts
maintained.
Program reports prepared in time.
Planning, Budgeting & Budgetary control
Prepare accurate Program budgets
Ensure accurate and quality budgets are uploaded into
existing databases and systems.
Ensure compliance with grant guidelines and other
standards
Participate in proposal writing and grant budget
development.
Conduct financial analysis for management decision
making.
Monitor and timely communicate changes on Project
Budget and Actuals System (PBAS) commitment.
Develop realistic cash flow forecasts in line with
the plans.
Quality and realistic budgets prepared and finalized
in good time.
WVI & donor budgeting guidelines and standards
are adhered to.
Properly maintained records for decision making.
Up to date PBAS maintained and reconciled with
relevant reporting and accounting systems (e.g. horizon and Sun System)
Target low maintained.
Risk Management
Ensure Finance and administration risks for the
Cluster are identified, recorded in Riskonnect and mitigation measures put in
place.
Provide timely support and coordination to all
Finance and Accounting related internal and externa audits
Ensure timely implementation of Finance and Accounts
audit recommendations in the Cluster
Ensure adherence to internal controls and WVK
Policies as relates to Finance and Administration are adhered to by all staff
in the region and any non-adherences are noted in a timely manner for
correction and process improvement
Ensure timely production and review of monthly report
to address any variances in a timely manner.
Internal Controls are adhered to by all the staff.
Programmes Cash and Assets are well managed and
accounted for by staff and Partners.
Programme Audits successfully coordinated and the
prior Audit issues are implemented on time.
Understanding of approaches in responding to risks
through integrated risk management solutions platform.
Balance sheet accounts are updated and reconciling.
All finance related risks are identified, recorded
and mitigated.
Cash Management, Payments and Coordination
Ensure maintenance of up to date records of cash
disbursement.
Cash flow management to ensure compliance with target
low.
Ensure timely supplier invoice payment and staff
disbursements.
Coordination of all accounting functions in the
cluster.
Provide technical support and leadership to staff
within the Cluster
Proper records of accounts kept.
Maintained target low. Clean asset register
maintained at all times
Supplier and staff disbursements made in a timely
manner.
Seamless functioning within the cluster.
Project operations within the cluster adequately and
effectively supported.
Office Administration.
Ensure that the Cluster is safe for occupation as per
OSHA requirements and regulations.
Coordinate facilities management at the Cluster
office by supervising outsourced service providers including security and
janitorial services
Ensure equipment are properly maintained and operated
optimally.
Cluster office is safe for occupation and comply with
OSHA requirements.
Outsourced service providers well supervised to
deliver optimally.
Cluster office equipment are well serviced and
operational.
Asset Management
Ensure assets are properly tagged and recorded in the
asset register and in Sunsystem within the Cluster.
Support the Programs in asset acquisition, management
and disposal.
Liaise with the security department and the cluster
office driver to ensure motor vehicles are used as per WVK policies.
Review motor vehicle summary reports from the cluster
driver on a monthly basis to ascertain proper usage and efficiency.
Consolidate and review the Cluster asset register and
share with Regional Office on quarterly basis.
Ensure accurate information for fleet, real estate
and insurance is provided to the RO annually for updating Real Estate and
Assets Management (REAM) portal.
Assets are properly tagged, recorded in the asset
register and in Sunsystem within the Cluster.
Assets are acquired, managed and disposed as per
policy.
Motor Vehicles within the Cluster are used as per WVK
policies and also adhere to government regulations.
Summary motor vehicle reports reviewed on a monthly
basis and important information shared with management for decision making.
Consolidated Cluster asset registers shared with RO
on quarterly basis.
Accurate and timely information on Real Estate,
Assets and Insurance information in REAM provided to RO.
Local partners’ capacity building.
Conduct financial assessment of potential local
partners.
Build financial management capacity of local partners
for competence and risk reduction
Review MOUs and funding agreements to ensure
soundness.
Ensure timely funding of the local partners
Review financial reports and transactions
Monitoring the local partners to ensure compliance
and for process improvements
Well informed partners able to abide by World Vision
Kenya’s mission and vision
Timely and proper accounting of grants as per grant
agreements
Other responsibilities as may be assigned
How To Apply
