Duties and Responsibilities
The incumbents will perform the following duties.
Performs basic data entry and extraction function
such processing access badges/ passes for all UN visitors, its Affiliates and
Conference participants.
Screens and verifies all supporting documents for
identity/access card requests as per existing Standard Operating Procedure
(SOP).
Uses standard word processing package to produce a
variety of routine correspondence, reports, tables, charts, graphs, etc., in
accordance with institutional standards.
Proofreads written products for completeness,
grammatical and typographical accuracy.
Maintains calendar/schedules; monitor’s changes and
communicates relevant information to appropriate staff inside and outside the
immediate work unit.
Reviews, records, routes and/or process mail or other documents; gathers pertinent background material; track and monitors follow-up action as required.
Maintains files (both paper and electronic) and photo
databases for UN Visitor badges, monitors changes and communicates relevant
information to appropriate staff inside and outside the immediate work unit.
Updates and maintains large distribution lists;
assemble documents, reports, and other materials for global dissemination,
where possible using electronic formats; coordinate courier services.
Reviews HR confidential information and tabulates the
same for use or data management for the service.
Checks accuracy of simple calculations, codings data
etc.
Photocopies a variety of documents and other
materials.
Delivers urgent mail/messages. Identify incidents,
commentaries and critiques.
Assists with the collection and analysis of data as
well as preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
Perform other related duties.
Qualifications/special skills
To qualify for an internship with the United Nations
Internship Programme, the following conditions must be met:
Be enrolled in the final academic year of a first
university degree programme in human resources management, business or public
administration, social sciences, education, or related field. (minimum
Bachelor’s level or equivalent).
Interested candidates must be pursuing their degree
in areas related to this job opening.
Applicants should have good knowledge of standard
software applications, especially MS Word, MS PowerPoint, and MS Teams.
Have a demonstrated keen interest in the work of the
United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact
with individuals of different cultural backgrounds and beliefs, which include
willingness to try and understand and be tolerant of differing opinions and
views.
Applicants to the UN Internship Programme are not
required to have professional work experience.
Your training, education, advance course work or
skills should benefit the United Nations during your internship.
Languages
English and French are the working languages of the
United Nations Secretariat.
For the post advertised, fluency in oral and written
English is required. Knowledge of another official United Nations language is
desirable.
NOTE: “Fluency equals a rating of “fluent” in all
four areas (read, write, speak, understand) and ” Knowledge of equals a rating
of’ confident” in two of the four areas.
Intern Specific text
Interns are not financially remunerated by the United
Nations.
Costs and arrangements for travel, visas,
accommodation and living expenses are the responsibility of interns or their
sponsoring institutions.
Interns who are not citizens or permanent residents
of the country where the internship is undertaken, may be required to obtain
the appropriate visa and work/employment authorization.
Successful candidates should discuss their specific
visa requirements before accepting the internship offer.
How To Apply
