Job Title: Procurement & Logs Officer
Hiring Organization: Kenya Red Cross
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non profit
Job Type: Full Time
Salary: KES
Date Posted: 05/17/2024
Kenya Red
Cross is one of the many International Red Cross and Red Crescent Movement
societies around the world. The Kenya organisation was established in 1965, The
Kenya Red Cross supports and runs a number of projects whilst raising awareness
to the Kenyan public about the current issues or problems which may affect
them.
Purpose
The
purpose of the Country Logistics officer is to ensure timely and quality
logistics services and procurement processes in the country.
Strategic
responsibilities
Coordinate
procurement processes in Somalia in accordance with Norwegian Red Cross
standard procurement practices.
Logistics
management, herein relevant fleet and warehouses, to enable the efficient
functioning of Norwegian Red Cross offices and operations.
Operational
Responsibilities
Maintains
an updated supplier database and ensures purchased goods meet international
standards and local market conditions.
Liaise
with suppliers and service providers to ensure timely and effective delivery of
goods and services to Norwegian Red Cross supported activities.
Prepares
request for payments ensuring the full supporting documents are in place and
ensures that payment requests are signed in accordance with Norwegian Red Cross
accountability matrix.
Quality
assures all procurement processes done through by the HNS working with
Norwegian Red Cross working advance.
Coordinates
country-specific procurement plans and ensures timely delivery as per
operational needs and donor requirements.
Coordinates
capacity building for Norwegian Red Cross and HNS staff on procurement
processes.
Facilitates
implementation of procurement policies and procedures, to ensure the
procurement guidelines and policies are fully understood, communicated, and
locally applied.
Provides
consultation to Country Manager to ensure support for operational procurements.
Support
the improvement of procurement systems to enhance efficiency, compliance, and
processes.
Monitors
and assesses risks associated with logistics components of Norwegian Red Cross
supported programs.
Manages
all fleet activities, including maintenance, and ensure compliance with driving
rules and regulations.
Oversees
Norwegian Red Cross prepositioned goods and provides warehouse training as
needed for country office staff and national society partners.
Supports
Norwegian Red Cross supported emergency response missions.
Represents
Norwegian Red Cross in logistics meetings and related matters
Other
duties as assigned.
Collaboration
Collaborate
with CO and RO staff as relevant.
Engage with the FGU to ensure consistent accountability towards Norwegian Red
Cross rules and regulations, and delivery according to deadlines.
Mission
specific responsibilities
Contribute
to CO grant review meetings with procurement updates and overview
Support
the Somali Red Crescent Society procurement and logistics team with processes
and policies as needed
Support
the CO in finding solutions to procurement issues
Coordinate
and collaborate with IFRC, ICRC and PNSs procurement teams when needed.
Qualifications.
University
Degree in Logistics Management, Business Administration, or equivalent
professional experience in logistics management.
Skills
and knowledge
Proven
track record of logistics operation management.
Experience
in medical or water and sanitation logistics for international humanitarian
operations is an asset.
Demonstrated
problem-solving skills in overcoming legal or operational obstacles.
Ability
to establish priorities, manage work plans, and present concise logistics
operations reports, and other supporting documentation.
Proficiency
in English and at least one regional language.
Fluency
in relevant IT tools, including Microsoft Office
Personal
Qualifications
Ability
to work towards achieving objectives and results.
Ability
to convince and gain acceptance.
Ability
to communicate effectively.
Ability
to be solution oriented.
Collaborates
well with others and supports others in the pursuit of team goals.
Positive
attitude
