Duties & Responsibilities
Independently
handle a variety of relatively complex verbal and written inquiries from
internal or external parties, including providing detailed information on
processes and procedures related to a range of legal activities, instruments,
issues, etc.;
Draft
responses to routine correspondence, notes, and any other routine
communications, as required;
Edit
and conduct final checks for accuracy of a variety of specialized
documentation, legal publications, and related correspondence;
Create,
as necessary, and maintain files and databases, including by managing
individual case files, maintaining and updating detailed ‘docket sheets’, and
ensuring that all related correspondence and other documentation are
appropriately filed, registered, and followed up;
Provides
technical assistance for meeting arrangements and servicing, including
scheduling appointments/meetings/court sessions;
Handle or refer to the Registrar and/or Legal Officer(s), as appropriate, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to the work of the Registry;
Conduct
basic research on assigned issues, using existing files and alternative sources
(e.g., computer-assisted searches using the internet, intranet, or other
databases);
Maintain
internal databases on cases for tracking and trend analysis; generate a variety
of standard and non-standard statistical and other reports from various
databases;
Review,
record, distribute, and process all mail and other documents (e.g., orders and
judgments);
Follow
up on impending actions and deadlines;
Assist
in the maintenance of a body of reference files, both paper and electronic, to
ensure rapid retrieval of critical information; conduct reference searches upon
request; review material and determine appropriate file classification
category; identify material for inclusion in files; assist, when needed, in the
archiving of documents, storage, and retrieval of files;
Generate
a variety of standard and non-standard statistical and other reports from
various databases;
Perform,
when needed, a variety of administrative duties including processing travel
requests and related documents, preparation of travel claims, request for
office supplies and equipment, etc.;
Provide
guidance and training to less experienced staff;
Assists
with the collection and analysis of data as well as preparation of data
presentations and reports for information sharing, responding to queries,
knowledge management, planning, and decision making;
Assists
with visualizations and updating information material such as web pages or
brochures;
Perform
other duties as assigned.
Qualifications
Education
Completion
of secondary school/High school diploma or equivalent is required.
Supplemental
training in paralegal, administration, or related areas is desirable.
Work Experience
A
minimum of Seven (7) years of progressive experience in paralegal work,
conference servicing, general office support, or related area is required. The
minimum years of relevant experience is reduced by two years for candidates who
possess a first-level University degree.
Experience
as a law clerk/court assistant in international or similar organizations,
judicial administration, or a large law firm is desirable.
Work
experience of one (1) year or more in data analytics or related area is
desirable.
Languages
English
and French are the working languages of the United Nations Secretariat. For the
post advertised, fluency in English is required. Knowledge of another official
United Nations language is desirable.
How To Apply
Apply before or on Feb 16,
2024
