Operations Executive Job in Kenya

Operations Executive

Reporting to the Chief Executive, the job holder will provide professional operational Executive support and assistance for effective and efficient delivery of the Executive office.

Key Responsibilities


  • Managing the CEO’s diary and flagging matters for attention on monthly, weekly and daily basis
  • Organizing internal and External meetings for the CEO
  • Preparing CEO’s speeches and liaising with other key technical leads to prepare required documentation and information for meetings.
  • Organizing travels, booking flights, visa applications, travel packs and meetings
  • Handling Protocols and providing guidance on protocol needs
  • Drafting internal and External communication from the CEO’s office
  • Managing an effective filing and archiving system for all electronic and paper-based communication/ correspondences within the executive office ensuring that such information is readily available for day-to-day use and effective access controls are in place to protect confidential information/ documents.

Qualifications And Experience

  • A bachelor’s degree in international relations/public policy/HR/Administration/Communications or related field of social sciences
  • Post Graduate Diploma in Secretarial Studies and/or qualifications in legal studies will be an added advantage.
  • Proficiency in English as a key requirement and proficiency in French will be an added advantage.
  • Experience in communication, Media relations, public relations, advocacy and public policy matters
  • At least 8 years proven and practical experience in a similar role, 3 of which should have been as a PA or equivalent role for a Senior Executive /CEO in a busy environment
  • Experience in office administration and coordination roles
  • Understanding of the employment and labour relations field
  • Ability to manage relationships with key stakeholders, partners and members.

Key Skills, Competencies and Desired Attributes

  • Communication skills (oral & written)
  • Interpersonal, Organisational & coordination skills
  • Technologically savvy
  • Administrative, Secretarial and records management skills
  • Interpersonal and relationships management skills
  • Strong planning, coordination, organization and advocacy skills
  • A dependable, diplomatic, confident and presentable individual
  • Unquestionable levels of Integrity and Confidentiality

How To Apply

Interested candidates who meet the above requirements should submit their application (indicating current and expected salary), and detailed Curriculum Vitae with 3 professional referees through: Recruitment@fke-Kenya.org indicating the job title and reference number on the subject line to reach us not later than August 08, 2023. Only shortlisted candidates will be contacted.

FKE is an Equal Opportunity Employer.
Executive Director/CEO Federation of Kenya Employers
Waajiri House, Argwings Kodhek Rd, Milimani
P.O. Box 48311-00100, Nairobi