Grants and Contracts Officer
Project Overview and
Role:
Palladium is seeking a Grants &
Contracts Officer for an anticipated USAID-funded economic growth program which
is anticipated to begin in 2023. The Contracts Assistant will assist the effort
to manage all USAID subaward contracts under KPSA to ensure that subaward
activities are carried out in compliance with USAID and Palladium policies and
procedures.
The USAID/Kenya and East Africa Feed
the Future (FtF) Private Sector Activity (KPSA) will be a 5-year program
focused on accelerating agriculture-led growth in Kenya through partnerships
with large agricultural sector firms (such as processors and off-takers) and
expansion of smallholder farmer out-grower schemes. The anticipated activity
will focus on creating jobs and generating large scale increases in
sales/exports in the agriculture sector cost-effectively and, ideally, through
a sustainable and locally-led vehicle. The activity would combine tools
used in USAID’s traditional private sector development activities with tools
used to mobilize finance and investment into one mechanism – supporting a range
of agricultural firms to expand investments and operations via a blended
finance approach. For more information on the potential project, please consult
the RFI: https://www.grants.gov/web/grants/view-opportunity.html?oppId=338564 .
Primary Duties and
Responsibilities:
Assist in conducting contract and
subaward solicitations and advertisements.
Support competitive procurement
processes, draft agreements, and develop related subaward documentation.
Assist in the dissemination of
contract and subaward Review Guidelines for evaluators, including scoring
formats.
Conduct due diligence and aid the negotiation
of agreements with sub awardees.
Support the administration,
compliance, and implementation procedures of subawards, and ensure compliance
with USAID grants regulations including procurement regulations.
Assist fund transfers after reviewing
financial reports and ensuring compliance with subaward agreements (in
coordination with technical staff).
Maintain grants records in the grants
management system
Maintain subcontracts and consultant
registry
Conduct tracking and reporting,
ensuring timely usage of funds as per annual work plans
Provide guidance to sub awardees for
the Branding and Marking Plan and Monitoring and Evaluation of grant
implementation practices.
Provide feedback or inputs into grants
under contract manual as required.
Support contract and subaward close
out and final reporting
Any and all other project-related
tasks as required by the Chief of Party and Palladium HQ
Required Qualifications:
Degree in relevant subject (Business,
Economics, Finance, Procurement, etc.)
Experience in contracts, subawards, or
grants management
Experience in grants solicitation or
subcontract procurement solicitation or management.
Microsoft Office Suite proficiency and
the ability to operate spreadsheet and word-processing programs at a highly
proficient level
Proactive problem-solving,
decision-making, and good judgement skills
Attention to detail and ability to
perform multiple tasks and balance competing priorities effectively and
efficiently
Ability to communicate effectively
with managers, colleagues, service providers, and clients
Experience working on USAID or other
donor-funded programs of a similar size preferred
Knowledge of USAID policies,
procedures, and reporting requirements preferred
Experience working for large donor
organizations such as USAID preferred
Local Kenyan candidates are preferred
Written and oral proficiency
in English required
How to Apply
