Pamoja
Child Foundation is a Community Based Organization working in Awasi and
Nyang’oma locations within Nyando and Muhuroni districts in Kisumu
County.
To
achieve its mission, Pamoja offers individual sponsorship, creates safe havens
in primary schools and strengthens community groups in their aim to be self
reliant.
Pamoja
works from a child rights perspective and collaborates with other NGO’s,
government, local administration and communities to achieve its mission.
The
organization has a modest annual budget and 4 staff members.
Pamoja
Child Foundation is looking for a:: Financial
Officer (40 hours a week)
The
Financial Officer of Pamoja Child Foundation ensures accountability for funds
towards donors, partners, beneficiaries and other stakeholders.
The
Financial Officer is responsible for the quality of financial reporting of
program and projects and for ensuring the compliance of financial and
administrative procedures.
S/he
reports to the Manager Operations and Projects and is expected to work under
supervision of this manager and to work closely with him and other team
members.
The
successful candidate will be offered a six months contract (with a one month
probation period) with further extension based on organizational needs,
availability of funds and satisfactory performance.
Key responsibilities
The
Financial Officer reports to the Manager Operations and Projects and is
responsible for:
- All aspects of
bookkeeping including purchase, ledger input, reconciliations, journals
and nominal ledger administration;
- Payroll and
returns to government agencies (PAYE, NHIF and NSSF)
- Credit control;
- Compilations of
budgets, cash- flow forecast and financial management reports, on monthly
and ad-hoc basis;
- Preparations of
annual audits and reports;
- Maintaining
contacts with bank and auditors;
- Liaising to
auditors and partners and answering queries on financial based matters;
- Financial
analysis and assessment of projects, ensure that they comply with
reporting requirements and provide recommendations for improvement;
- Preparation,
monitoring and reviewing of operating budgets of projects funded by
different donors;
- Prepare and
submit timely and quality financial reports for donors according to
requirements;
- Assist the team
in proposal development from a financial and administrative perspective,
whenever necessary;
- Proposing and
discussing changes and improvements to the organizations current
accounting set up and control systems;
- Implement
recommendations and lessons learned for financial matters from assessments
and audits 2012, eg update financial manual, set up procurement procedure
and maintain fixed assets register.
The
Financial Officer will work according to Pamoja Child Foundations’ Operational
and Financial Manuals, update them where necessary and carry out the
organisation’s mission, vision and organisation’s philosophy as described in
the Human Resource Manual.
Qualifications,
experience and personal skills
The
ideal candidate must meet the following qualifications:
- A bachelor
degree with a major in accounting, finance or another related field from a
recognized university;
- At least one
year, hands on, all round experience working in an accounts office;
- Recently
ACCA,CPA, CIMA (or similar) graduated, or qualified by experience, in this
case work experience longer than one year will be required;
- At least one
year working experience with local NGO's and communities;
- Familiar with
developing project proposals from a financial point of view and the
preparation and monitoring of budgets;
- Knowledge of
relevant financial and administrative policies, procedures and systems;
- A team player,
analytically strong with a focus on clear results;
- Excellent
communication skills;
- A good command
of Excel, Word and other Office tools and preferably a bookkeeping system;
- Critical
reflection and learning;
- Patient and
demonstrably well versed in knowledge/skill transfer;
- Integer, honest,
trust worthy, high moral principles and self-driven.
How
to apply:
If
you are qualified and looking for a chance to make a difference in the lives of
vulnerable children while gaining experience and knowledge in a small, positive
learning environment, you are invited to apply.
Qualified
candidates should send a motivation letter with CV and the application form, including
three professional referees to the email address below.
Please
quote the job title in your application and send by email to:
pcfkenya@hotmail.com no later than May 29, 2013.
Only
short-listed applicants will be contacted.
Interviews
will be held in the last week of May/ first week of June 2013.
