Weighbridge Clerk operating the computerized weighbridge system and maintaining accurate transaction records and reports, requiring a diploma or bachelor’s degree in Business Administration, Accounting, Finance or Supply Chain Management and minimum 3 years weighbridge or logistics experience with ERP proficiency preferably Odoo, in an energy and waste management environment, on-site role in Turkana.
Key
Responsibilities:
Operate
the computerized weighbridge system for all incoming and outgoing vehicles,
ensuring accurate and timely processing of weighbridge transactions.
Record
and verify gross, tare, and net weights for all applicable waste, materials,
and vehicle movements.
Generate
weighing tickets and maintain accurate transaction records for all weighbridge
activities.
Verify
customer, transporter, vehicle, waste classification, and supporting
documentation before processing transactions.
Maintain
daily weighbridge logs, registers, transaction records, and supporting
documentation.
Capture
weighbridge transactions accurately into Odoo ERP or other approved management
information systems.
Ensure
all supporting documents are complete, properly authorized, accurately filed,
and readily available for operational and audit purposes.
Prepare
daily, weekly, and monthly weighbridge reports covering vehicle movements,
waste quantities, receipts, dispatches, and other relevant operational data.
Provide
accurate weighing data to support invoicing, billing, revenue recognition, and
financial reporting processes.
Reconcile
weighbridge records against waste receipt records, dispatch documentation,
disposal records, transporter records, and relevant financial records.
Identify,
investigate, and report discrepancies, variances, irregular transactions, or
potential revenue leakages to the Finance Lead / Finance Manager.
Maintain
strict control over weighbridge transactions to prevent unauthorized entries,
duplicate transactions, incorrect classifications, or manipulation of weighing
data.
Support
internal and external audits by providing accurate weighbridge records,
reconciliations, reports, and supporting documentation.
Coordinate
with Finance, Operations, Laboratory, Security, Transport, and other project
teams to ensure controlled and efficient vehicle and waste movements.
Verify
incoming waste deliveries against approved waste classifications, documentation
requirements, and applicable project procedures.
Report
irregular vehicle movements, incomplete documentation, unauthorized access,
incorrect waste classifications, or other non-compliant activities.
Ensure
compliance with applicable environmental, waste management, health and safety,
and operational requirements governing waste receipt, handling, transportation,
and disposal.
Maintain
confidentiality and integrity of operational, commercial, customer,
transporter, and financial transaction information.
Support
continuous improvement of weighbridge procedures, transaction controls,
reporting systems, and documentation processes.
Perform
other duties related to weighbridge operations, transaction control, reporting,
and waste management as assigned by the Finance Lead / Finance Manager.
Required Qualifications:
Diploma
or Bachelor’s degree in Business Administration, Accounting, Finance, Supply
Chain Management, Logistics, or a related field.
Minimum 3
years’ experience in weighbridge operations, logistics, waste management,
manufacturing, mining, oil & gas, construction, or other industrial
environments.
Experience
operating a computerized weighbridge system will be an added advantage.
Practical
experience with ERP systems, preferably Odoo, and other computerized
transaction, inventory, or management information systems.
Experience
in data reconciliation, transaction verification, reporting, financial
controls, or related operational control functions.
Knowledge
of waste receipt, transportation, disposal documentation, vehicle movement
controls, and record management.
Knowledge
of environmental and waste management requirements applicable to industrial or
oil & gas operations will be an added advantage.
Strong
numerical, analytical, and reconciliation skills with a high level of attention
to detail.
High
level of integrity, accountability, accuracy, and confidentiality.
Good
communication and interpersonal skills, with the ability to coordinate
effectively with Finance, Operations, Laboratory, Security, Transport, and
other project stakeholders.
Good
report-writing and computer skills, with the ability to prepare accurate
operational and management reports.
Demonstrated
ability to operate effectively within remote, fast-paced, and operationally
demanding project environments while maintaining high standards of accuracy,
compliance, and operational control.
