Job Title: Distribution Assistant
Responsible for supporting product distribution,
preparing and dispatching orders and ensuring timely deliveries. Requires a
KCSE certificate or Diploma in Supply Chain Management, Logistics, or a related
field, with at least 1–2 years of warehouse or distribution experience. This is
a full-time, on-site position based in Eldoret.
Role Purpose:
This position will be
responsible for ensuring timely, in full and error free delivery of goods to
the external and internal customers and using the company trucks towards
revenue generation.
Key
Responsibilities:
Distribution
Manage
the company trucks by doing daily trucks inspections and updating all records.
Plan,
coordinate and ensure OTIFEF delivery of goods to destinations/customers
Ensure
safety of products on transit until point of offloading/destination
Maintain
and daily, weekly and monthly truck operations records
Compile
the trucks fleet performance reports at the end of every month.
Develop
trucks route weekly route plan to ensure proper truck engagement to generate
revenue
Ensure
adherence trucks service and maintenance schedule
Ensure
adherence to all road traffic rules
Accurately
compile all claims incurred during delivery for reimbursement
Accurately
confirm what is being loaded and offloaded from the truck during delivery or
collection.
Ensure
proof of delivery by getting stamp from the customer for all delivery done.
Safety
Health and Environment (SHE) & Food Safety
Actively
Participate in 6K, CI, SHE, FSMS/GMP /PaTaMu, activities in the respective
sites.
Identify
and report all quality and food safety issues during daily operations.
Safety
Health and Environment (SHE) & Food Safety
Actively
Participate in 6K, CI, SHE, FSMS/GMP /PaTaMu, activities in the respective
sites.
Identify
and report all quality and food safety issues during daily operations.
Personal
& Vehicle safety
Avoid use
of mobile phones while driving unless hands free or mounted on the motor
vehicle communication gadgets in place for the safe use of the vehicle
Wear
personal seat belt at all times when driving and ensure all Passengers are
buckled up as well
Proper
check of vehicle before starting a journey and prompt report made of any
defects noted.
Ensure no
driving is done under the influence of alcohol, drugs or any other drugs under
prescription that may bring about dizziness.
Ensure
the motor vehicle is not left unattended while the engine is running
Ensure
the safety of self and vehicle at all, times.
Vehicle
Maintenance
Guarantee
vehicle is kept secure at all times
Ensure
vehicle is kept clean, tidy and in good working condition at all times
Confirm
vehicle is given regular/day-to-day maintenance checks
Check
vehicle repairs are carried out properly by official authorized dealers.
Perform
minor repairs and arrange for other repairs
Vehicle
Records Monitoring
Prepare
and submit vehicle monitoring report, including records of vehicle operations,
maintenance, expenses, mileage, at end of each month
Fill in
the Motor vehicle register before the start of journey indicating staring
Odometer and at journey end indicating the closing Odometer reading.
Compliance
Confirm
vehicle insurance and registration is updated according to schedule.
Adhere to
the Health and Safety and Security Rules and Regulations, Business Code of
conduct and personal hygiene guidelines.
Obey the
set out Traffic rules as cited in the traffic Act Cap 403 laws of Kenya and any
other related statutory priorities –Rules on motor vehicle management, traffic
Report
all accidents as required by the Company Policy, Statutory Traffic and
regulations.
Use of
Fuel Cards
Ensure
the car fuel card allocated is used for company authorized business only
Bare full
responsibility for use of the assigned fuel card.
Track and
have full knowledge of all transactions regarding the card
Surrender
all receipts of the fuel consumed by the 5th day of every month.
Qualifications
Diploma
Certificate
3 years
driving experience with BCE License
Time
management skills
Excellent
verbal and written skills
Ability
to prioritize, coordinate and manage multiple tasks
Ability
to work under minimal supervision and maintain confidential information
