Job Title: Finance Manager
Responsible
for overseeing financial management and reporting, developing and monitoring
programme and organisational budgets, managing cash flow and banking
activities, supervising finance staff, and strengthening the financial capacity
of partners and programme teams. Requires a Bachelor’s degree in Accounting,
Finance, Business Administration, or a related field, CPA/ACCA or equivalent
qualification, and at least six years’ relevant experience. The position is
based in Nairobi and requires on-site work.
Overall Job Purpose
The
Finance Manager is responsible for the effective operational financial
management of the Kenya, Somalia and Ethiopia country programmes, ensuring the
implementation of robust systems for accounting, compliance, budgeting and
reporting, in alignment with donor and organizational requirements. The role
provides financial leadership and strategic support to programme and
operational teams by delivering timely financial information, strengthening
financial controls and ensuring sound financial stewardship across the country
programme. Reporting to and working closely with the Finance Coordinator, the
Finance Manager plays a key role in ensuring sound financial stewardship and
operational efficiency across the mission.
Key Responsibilities
Strategy
and Vision
- Actively supports the values of
Johanniter and shapes programme work according to these values.
- Ensures the progression and
implementation of the global strategy of Johanniter International
Assistance in their area of responsibility.
- Contributes to the development and
execution of the country strategy of Johanniter International Assistance
in their area of responsibility.
Leadership
- Actively
lives and leads by example, upholding the Johanniter leadership principles
and creating a culture where the leadership mindset can emerge and thrive,
actively empowering and guiding team members to an inclusive, accountable
work environment to achieve shared goals and embrace change.
- This
is reflected in the day-to-day activities in line with the Code of Conduct
and related policies to achieve our goals.
Accounting
& Financial Reporting
- Manages the preparation and
maintenance of financial records and reports, including general ledger,
accounts payable and receivable, payroll, inventories, budgets, fixed
assets and donor financial reports.
- Oversees timely and accurate
accounting, data entry, reconciliations and financial reporting across the
country programme.
- Reviews project trial balances,
financial reports and account reconciliations and ensures that
discrepancies are identified, investigated and resolved.
- Ensures that expenses are correctly
allocated to projects, cost centres, budget lines and other relevant
financial dimensions in accordance with organisational and donor
requirements.
- Oversees review of country office
and partner financial records and vouchers to ensure com-pleteness,
accuracy, appropriate coding and compliance.
- Oversees preparation and review of
monthly, quarterly, annual and final financials and donor financial
reports.
- Oversees proper filing and archiving
of all financial records in line with Johanniter’s financial guidelines.
Budgeting
& Financial Planning
- Coordinates
the preparation and monitoring of country multi-annual plans and
reforecasts in coordination with the management teams.
- Leads
the preparation, review and monitoring of project budgets in coordination
with Programme and management teams.
- Oversees
of preparation and regular updates of donor budgets and ensures that
approved budgets are correctly established, managed and updated in the SUN
System.
- Ensures
that project staff receive accurate and timely budget variance reports and
provides financial analysis and guidance to support effective
decision-making.
- Reviews
project expenditure against approved budgets, identifies significant
variances and supports reforecasts, budget revisions and fund transfers.
- Prepares
and reviews cash forecasts for the country programme and ensures timely
availability of funds for programme and operational requirements.
- Ensures
that budgets and financial plans remain aligned with organisational
priorities, donor requirements and available funding.
Cash
& Treasury Management
- Oversees
cash and treasury management systems across the country programme,
including cashbooks, bank accounts, advances, physical inventories and
reconciliations.
- Reviews
cashbooks and bank records to ensure that transactions are accurately
recorded, correctly coded and properly supported.
- Ensures
that cash counts, bank reconciliations and expenditure reconciliations are
conducted regularly and that discrepancies are investigated and resolved.
- Ensures
timely and secure payment of salaries, per diems, advances, suppliers and
statutory obligations in accordance with approved procedures.
- Oversees
cash forecasts and timely request of transfers from headquarters while
maintaining appropriate cash balances and controls.
- Identifies
cash management risks and ensures that appropriate measures are
implemented to safeguard financial assets and maintain continuity of
operations.
Payments
& Supplier Management
- Oversees
systems for processing supplier, staff and other authorised payments and
ensures that appropriate approvals and supporting documentation are in
place.
- Ensures
that payment processes comply with organisational procedures, donor
requirements, approval thresholds and internal controls.
- Reviews
and authorises financial documentation within delegated authority and
ensures that payments are processed accurately, transparently and on time.
- Oversees
payment methods including cash, cheque and bank transfers and ensures that
appropriate controls are maintained.
- Ensures
that payment documentation is properly recorded, stamped, scanned, filed
and retained in accordance with organisational requirements.
- Supports
the finance coordinator and management in resolving significant supplier,
banking and payment-related financial issues.
Financial
Compliance & Internal Controls
- Ensures
compliance with Johanniter financial guidelines, donor requirements,
applicable nation-al regulations and internal control standards across the
country programme.
- Ensures
that procurement, expenditure and payment processes are properly
authorised, documented and compliant with organisational and donor
requirements.
- Oversees
the implementation and effectiveness of financial controls to prevent
fraud, corruption, aid diversion, financial loss and misuse of resources.
- Ensures
that audit, compliance and financial strengthening recommendations are
implemented and monitored to completion.
- Provides
technical advice on financial compliance, risk management and
interpretation of organisational and donor requirements.
- Reports
significant financial risks, irregularities, suspected fraud, corruption
or control weaknesses to the Finance Coordinator and relevant management
and ensures appropriate follow-up.
Partner
Financial Management & Capacity Building
- Oversees
the review of partner financial reports, budgets, vouchers and supporting
documen-tation to ensure compliance with organisational and donor
requirements.
- Provides
financial management guidance to partners on budgeting, financial
reporting, controls, procurement and donor compliance.
- Monitors
partner expenditure against approved budgets and identifies financial
risks, variances and capacity gaps requiring management attention.
- Supports
partner assessments and develops or oversees financial
capacity-strengthening initiatives based on identified needs.
- Ensures
that partner financial, HR and administrative systems and records meet
applicable compliance, accountability and reporting standards.
- Supports
the resolution of significant partner financial issues and ensures that
agreed corrective actions are followed up.
People
Management
- Leads, supervises and develops the
finance team, ensuring clear responsibilities, effective work planning and
delivery of agreed objectives.
- Establishes and monitors team work
plans and ensures that finance activities are appropriately prioritised
and resourced.
- Conducts performance management,
coaching and regular feedback and ensures that staff receive appropriate
support and development opportunities.
- Identifies finance team capacity and
skills gaps and leads appropriate training, mentoring and professional
development initiatives.
- Participates in recruitment,
selection and onboarding of finance staff and ensures effective
integration into the finance function.
- Promotes an inclusive, respectful
and equitable working environment, ensuring equal oppor-tunities,
diversity and non-discrimination within the finance team.
Administrative
Responsibilities
- Oversees the maintenance of finance
and related administrative filing systems and ensures that records are
complete, accurate, secure and accessible to authorised personnel.
- Ensures timely coordination and
submission of financial and administrative documentation required by
management, country office, HQ, donors and other relevant stakeholders.
- Ensures that confidential financial
and administrative information is appropriately protected and managed.
- Coordinates with HR, administration,
logistics, programme and other departments on matters with financial and
administrative implications.
- Ensures that statutory financial and
administrative obligations are appropriately followed up and documented.
- Performs other finance-related
management and administrative duties within the scope of the position as
assigned by the supervisor.
Safeguarding
- Maintains confidentiality and
integrity in financial processes while raising awareness of safeguarding
risks linked to fraud, corruption, or misuse of funds.
- Ensures compliance with safeguarding
policies and ethical standards by promoting respectful, inclusive,
confidential, and accountable financial practices while promptly reporting
and escalating concerns. It strengthens financial controls and payment
systems to prevent fraud, corruption, aid diversion, abuse of power,
discrimination, and gender-related risks, while integrating safeguarding
and gender considerations into financial planning and management.
- Applies and upholds the
organisation’s safeguarding policies and Code of Conduct in daily work,
ensuring respectful, inclusive and non-discriminatory behaviour and taking
responsibility for immediately reporting any concerns related to Sexual
Exploitation, Abuse and Harassment (PSEAH).
- Maintains confidentiality and
integrity in financial processes while raising awareness of safeguarding
risks linked to fraud, corruption, misuse of funds or abuse of power.
- Strengthens and ensures the
consistent application of financial controls to prevent fraud, corruption,
aid diversion or other practices that could breach safeguarding policies.
- Ensures that payment systems are
transparent, accountable and designed to uphold the safety, dignity and
equal treatment of recipients.
- Identifies and escalates financial,
operational or safeguarding risks, including risks related to
discrimination, gender inequality or abuse of power.
- Ensures that safeguarding and gender
considerations are appropriately reflected in relevant financial planning,
controls, budgets and management processes.
Safety
& Security
- Ensures that finance operations
comply with organisational safety and security procedures and that
relevant risks are identified and appropriately managed.
- Oversees the safe management,
movement and protection of cash, financial assets, docu-ments and other
resources.
- Ensures that banking, cash movements
and other finance-related activities are conducted in accordance with
applicable safety and security procedures.
- Provides guidance to finance and
relevant operational staff on safe financial practices and appropriate
risk mitigation measures.
- Reports and escalates safety and
security risks or incidents that may affect staff, financial as-sets or
continuity of finance operations.
- Supports contingency planning and
business continuity measures to maintain essential financial operations
during emergencies or operational disruptions.
Qualifications
Essential
- University Degree in Finance,
Accounting or any Business-related qualification from a recognized
institution.
- Full professional qualification in
CPA(K) or ACCA.
- A member of accounting professional
body with good standing.
- At least six years’ experience in a
similar position with progressively increasing responsibility.
- Experience in financial management,
budgeting, reporting and compliance within an NGO, INGO or similar
organisation.
- Experience supervising and
developing finance staff.
- Experience working with NGOs or
international organizations.
- Experience in partner financial
management and financial capacity strengthening.
Desirable
- Experience working with donor-funded
projects and managing donor financial requirements.
- Knowledge of national financial
regulations and international accounting or auditing standards.
- Experience supporting internal and
external audits and financial risk management.
- Experience in SUN system of
accounting.
- Experience managing multi-currency
grants from major donors.
- Experience managing multi-country
operations.
Skills
- Strong analytical, financial
planning, problem-solving and decision-making skills.
- Strong leadership and people
management skills, including coaching, mentoring and perfor-mance
management.
- Able to organise, plan ahead and
prioritise multiple tasks while meeting deadlines.
- Excellent communication skills,
including the ability to prepare and present financial information and
draft clear financial documents.
- Able to provide sound financial
advice and communicate complex financial information to non-finance
colleagues.
- High level of integrity, discretion,
accountability and professional judgement.
- Flexible and able to adapt to
changing operational and organisational requirements.
- Commitment to diversity, inclusion,
gender equality and respectful teamwork.
- Able to build effective working
relationships with internal and external stakeholders.
- Able to travel to the responsible
countries and work in challenging or basic conditions where required.
- Fluent in English; knowledge of
local languages will be an added advantage.
How to Apply
- Johanniter is an equal opportunity
employer that values diversity. Suitable candidates with disabilities are
encouraged to apply.
- We require background checks
(including criminal record and reference checks) to protect the vulnerable
and prevent abuse.
- Applications for this position MUST
include the following:
- A concise and up to date CV.
- A cover letter explaining how you
meet the criteria for this position as stated above (no more than 1
page).
- Reference contacts (phone numbers
and email addresses) of three referees. Please state their working
relationship to you, the position you held at the time and the dates you
worked together.
- Certificates of service from former
employers.
- Applications which do not include
all of the above will not be considered.
- Applications should be sent to recruitment.kenya@johanniter.de until 7th
October 2026 by 5pm.
- Please indicate Finance Manager in
the subject line of your e-mail.
- Short-listed candidates will be
invited for interviews via email.
Johanniter
does not charge a fee at any stage of the recruitment process (application,
interview or onboarding).
